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Director of Facilities

4 months ago

Saint Louis, United States Harris Stowe State University Full time

Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe's beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and educational institutions. Harris-Stowe's diverse faculty and staff provide a wide range of academic programs to one of the most culturally diverse student bodies in the St. Louis region.

Job Summary

Performs any combination of duties involving managing limited human resources and financial resources to achieve the University's goals. Perform daily management of maintenance requests and staffing needs for the various departments.

Essential Functions

* Manages the overall operations of Facilities Management Department, including: the performance of maintenance and custodial tasks; purchase and distribution of utilities; design and construction of renovations; administration of contacts for new facilities; vehicle fleet management.
* Evaluate and insure the efficient operation of the department, controlling operation expenses at a minimum level which is consistent with sound maintenance practices.
* Provide administrative and technical direction and supervision to department staff in completing work assignments.
* Supervise the negotiation and bids for construction and renovation contracts; and administer such contracts.
* Discuss plan and delegate major project assignments to supervisory staff; determine building and maintenance priorities that are of significant scope.
* Advice, discuss and inform officers, deans, department heads and staff members on physical plant matters and problem areas.
* Repairs and maintains all facilities, buildings and ground.
* Insures proper upkeep of facilities to include heating, ventilation, lighting, cleanliness, sanitation, general appearance of buildings and grounds, snow removal, and emergency situations affecting the campus.
* Review present Preventative Maintenance program and update as needed.
* Insures that parking facilities are maintained in good condition with adequate lighting and safety features.
* Supervises in-house remodeling and renovations projects of facilities.
* Coordinates the administration of service contracts for maintenance, repair and other services affecting facilities, equipment and furnishings.
* Coordinates work order and FIP requirements to insure the timely and adequate accomplishment of projects.
* Coordinates purchase of necessary supplies, equipment and services from appropriate sources and maintains proper inventory control over Central Stores, maintenance and consumable supplies.
* Supervises building, grounds, maintenance, bus drivers, housekeeping and custodial personnel; tradesmen; contractors and/or their employees hired for specific work; and such other personnel as may be assigned or designated.
* Maintains liaison with architects, engineers and contractors/ subcontractors engaged in plant expansion, renovation, or other major projects. Acts as principal point of contact in such efforts to insure the interests of University are protected.
* Maintains the repository for all plant blueprints and drawings. Maintains central key controls for the plant. Updates floor plans to show physical changes.
* Assisting the Director of Security and Safety Officer in the maintenance of adequate fire, safety, security, insurance, health, and other related campus programs.
* Coordinates the administration of service contracts for maintenance, repair and other services affecting facilities, equipment and furnishings.
* Coordinates work order and FIP requirements to insure the timely and adequate accomplishment of projects.
* Coordinates purchase of necessary supplies, equipment and services from appropriate sources and maintains proper inventory control over Central Stores, maintenance and consumable supplies.
* Supervises building, grounds, maintenance, bus drivers, housekeeping and custodial personnel; tradesmen; contractors and/or their employees hired for specific work; and such other personnel as may be assigned or designated.
* Maintains liaison with architects, engineers and contractors/ subcontractors engaged in plant expansion, renovation, or other major projects. Acts as principal point of contact in such efforts to insure the interests of University are protected.
* Maintains the repository for all plant blueprints and drawings. Maintains central key controls for the plant. Updates floor plans to show physical changes.
* Assisting the Director of Security and Safety Officer in the maintenance of adequate fire, safety, security, insurance, health, and other related campus programs.

Minimum Education and Experience

* Bachelor's degree in Management, Architecture, or Business. Advance degree preferred.
* Five years of progressive work experience in managing several departments including facilities and grounds. Higher education experience preferred. Working with budget constraints is a must.

Knowledge, Skills and Abilities

* Ability to plan, organizes, coordinate, direct, and control all aspects of physical plant activities.
* Ability to work with management Systems and variety of skilled/unskilled, professional, administrative, and industry personnel.
* Basic knowledge of office administration, plant management, reporting, budgeting and control, and business operations. Knowledge of terms, nature of related trades, blueprints, buildings, grounds, equipment, housekeeping, construction, repair, maintenance, purchasing, inventory control, fire, safety management, BOCA & OSHA codes, and related matters in higher education.
* Ability to understand and follow oral and written instructions and to express ideas effectively orally and in writing.
* Willingness to seek training.
* Willingness to be accessible and available at the University in time and presence to insure proper management and operation of plant activities.

Physical Requirements

* Some physical work may be required from time to time.

"Please No Phone Calls"

Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted.

EOE Statement

Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

The above statements are intended to describe the general nature and level of work being performed and assigned for this position. This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.