Assistant Director of Facilities Services

1 week ago

Raleigh, United States Meredith College Full time

Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

The Assistant Director of Facilities Services / Capital Projects Manager oversees all campus capital projects and related work, including work of external contractors to ensure functional, safe and aesthetics necessary to create spaces that inspire learning, and collaboration within the campus community. This role assists in providing support for building and grounds operations to ensure appropriate maintenance, cleaning, and grounds care to provide a safe, clean, efficient and comfortable learning, living and working environment for the campus community. This role plans for the timely, safe and fiscally responsible delivery of capital projects, including planning, oversight and reporting on progress of campus capital projects, to including coordinating contractor bids and oversight of service delivery. The Assistant Director / Capital Projects Manager collaborates with technicians, engineers, architects, and consultants to design and implement building system repair, and manage complex projects such as the addition of new buildings, and replacement solutions.

Duties:

* Work with Director of Facilities Services to manage competing priorities and allocate time to ensure targets and timelines are met;
* Provides oversight and support on a variety of capital projects, from design phase through final construction;
* Aids in selection and oversees work of contractors assigned to construction and repair projects;
* Manages annual capital project budgets, ensuring record keeping standards are met;
* Ensures projects progress as planned, keeping Director of Facilities advised of any changes in scheduling or other project plans;
* Ensures all safety requirements campus-wide are met;
* Ensures compliance with all codes, laws, regulations, and guidelines related to capital projects, the work of contractors, facility maintenance and repair services;
* Maintains appropriate project management records;
* Provide problem solving related to Facilities operations and project management;
* Assists in setting quality expectations by participating in coordination meetings, overseeing project progress, and addressing issues in a timely manner, advising the Director of Facilities Services as needed;
* Assists in management of maintenance and upkeep of all buildings and related structures on campus, including all educational facilities, administrative facilities, the President's residence, the Moore House, residence halls, apartment complex, dining hall, gym and office locations;
* Manages supply inventories to maintain proper levels for capital projects and other needs, as assigned;
* Schedules inspections, conducts walk-throughs, schedules equipment repairs, and contracts services as needed to ensure facilities and equipment are well maintained;
* Works with federal, municipal and city government officials;
* Provides Facilities Services department oversight as assigned;
* Works to foster cooperative professional relationships with all Facilities staff and others; and
* Other duties as assigned.

Skills Needed:

* Strong knowledge of construction, building maintenance, and general systems operations;
* Ability to read and interpret schematics, drawings, and blueprints;
* Strong organizational and leadership skills to effectively manage all phases of projects, including coordination, oversight and daily interactions with external contractors and local officials;
* Ability to effectively manage resources, to include planning, prioritizing, purchasing, and inventory control;
* Ability to effectively lead, supervise and train staff to foster collaborative, efficient, effective and safe work environment;
* Strong knowledge of federal, state, and local codes and ordinances pertinent to facilities planning, design, construction, and maintenance;
* Ability to effectively manage budgets, interpret financial data, prepare fiscal projections and prepare reports;
* Ability to troubleshoot, problem solve and provide critical thinking skills;
* Ability to develop, implement, convey and enforce safety programs and protocols;
* Ability to effectively organize and manage external contracts;
* Excellent communication and interpersonal skills, to include ability to speak publicly, prepare written documents, provide timely updates, as determine necessary;
* Ability to effectively negotiate resource costs, timelines, and contractor coordination;
* Demonstrated ability to promote and build positive, professional, and productive relationships with staff and key stakeholders;
* Ability to effectively use Google, Microsoft Office, especially Microsoft Word, Excel, PowerPoint, Zoom, and other programs, as needed.

Key Interfaces:

* Interacts extensively with employee groups, vendors, contractors, governing officials, and others as assigned.

Education & Experience:

* Minimum educational requirement of Associate's degree in facility management, project management, engineering, construction, business, or related field; and
* Minimum of six years of experience in project management, construction, facilities management or related work, include a minimum of two years supervisory experience; or
* Equivalent combination of education and experience.

Working conditions & physical demands:

* Work spaces may include general office setting with moderate noise to construction sites with high noise levels, wide temperature ranges, confined spaces, dark spaces, and the need to access heights;
* Ability to walk extended distances, traverse uneven surfaces, stoop, kneel, squat, reach, twist, climb ladders, climb stairs, crawl and or climb into confined spaces to inspect or visit worksites as needed;
* Must be able to push/pull or lift up to 50 lbs;
* Ability to assess worksites using vision, hearing, smell, touch and other senses as needed; and
* Ability to effectively communicate and present information effectively.

Required Documents:

* Cover Letter
* Resume

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