Administrative Assistant

1 week ago

Waltham, United States JRI Full time
Who We Are Looking For:

Are you the Administrative Assistant we have been looking for? In this position, you will be able to convey your passion for helping others with a dynamic team by bringing an energetic and positive approach while working with our youth

Who We Are:

Rediscovery Group Home is a therapeutic group home located in Waltham, MA. The program specializes in trauma informed care and provides 24-hour comprehensive care to adolescents ages 16-21. Rediscovery Independent Living is an independent living program located in Needham, MA. The program houses young men and women ages 18 to 24 years old in small efficient-type apartments or shared living housing.

This position requires travel between two of our programs located in Needham and Waltham, MA. Mileage reimbursement provided

What You'll Do:
  • Assist with mailings and administrative projects on an as needed basis.
  • Assist in creating and sustaining office organizational systems, mail, ordering, etc.
  • Maintain data entry and tracking systems- annual evaluations, trainings, hiring documentation, etc.
  • Ensure all HR documentation is organized, up to date and filed correctly. This includes documentation on benefits, worker's compensation, FMLA, background checks, references, I-9.
  • Responsible for the maintenance and upkeep of personnel files.
  • Responsible for management of areas of daily functioning of the Program Director and admin team including but not limited to: filing, faxing, copying as needed.
  • Maintain positive communication with the Program Director and Administrative team.

Why JRI?
  • Be who you are JRI is strongly committed to providing an inclusive, diverse and welcoming environment for our employees and the people we serve.
  • We offer a $2,000 bilingual bonus to new hires who speak a second language other than English
  • Reimbursement is available for employees to cover the registration costs and annual fees for any professional license required for work such as LMHC, LCSW, LICSW, RN and more
  • Access to our excellent Blue Cross medical and Delta Dental benefits.
  • Retirement benefits including 401K matched up to $800 a year and pension after 5 years of employment.
  • Professional development opportunities such as tuition reimbursement up to almost $4000 per year and discounted tuition rates to select partnership colleges and universities
  • Wellness benefits including access to employee resource groups (including multicultural affinity groups, LGBTQ+ advocacy, employee engagement groups, etc.), self-care resources, and an Employee Assistance Program.
  • Generous paid time off up to 19 days for full time employees in your first year and much more

Requirements:
  • Must be 21 years or older.
  • High School diploma or equivalent required.
  • Bilingual candidates strongly encourage to apply.
  • Office support and human resources experience.
  • Knowledge of office administration, human resource management policies and procedures.
  • Ability to maintain a high level of accuracy in preparing and entering information.
  • Analytical and problem solving skills.
  • Effective verbal and written communication skills.
  • Very effective organizational skills, time management skills, and attention to detail.
  • Proficient computer skills (data input, excel/spreadsheets and ability to learn program specific computer programs), Microsoft Word and Excel.

JRI is strongly committed to providing an inclusive, diverse and welcoming environment for our employees and the people we serve. Persons from diverse backgrounds including women, communities of color, the LGBTQ community and people with disabilities are encouraged to apply. JRI is an equal opportunity employer.

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