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Executive Assistant

4 months ago

McLean, United States Endyna Full time
About EnDyna

EnDyna is a dynamic and innovative government contractor specializing in environmental solutions. As a small but growing company, we are dedicated to making a positive impact on the environment through our projects and initiatives. We work closely with government agencies and organizations to address environmental challenges and contribute to sustainable solutions.

Job Overview:

EnDyna is seeking a highly organized and proactive Executive Assistant to support the President and CEO in their day-to-day responsibilities. The ideal candidate will be adept at managing calendars, scheduling, travel arrangements, and other administrative tasks. Additionally, the Executive Assistant will play a crucial role in supporting our HR team by utilizing their recruiting experience to assist with talent acquisition efforts. This role will be 100% in-office at our McLean office.

Key Responsibilities:
  • Executive Support:
    • Manage and coordinate complex calendars for the President and CEO, including scheduling appointments, meetings, and conference calls.
    • Arrange domestic and international travel logistics, including flights, accommodations, and itineraries.
    • Prepare and organize materials for meetings and presentations.
  • Recruiting Assistance:
    • Collaborate with the Director of HR to identify staffing needs and assist in creating job descriptions.
    • Source, screen, and interview potential candidates for various positions within the company.
    • Coordinate interview schedules and communicate with candidates throughout the recruitment process.
    • Support HR in onboarding activities for new hires.
  • Administrative Support:
    • Handle general administrative tasks, including email correspondence, phone calls, office supplies and document management.
    • Assist in preparing reports, presentations, and other documentation as needed.
    • Maintain confidentiality and handle sensitive information with discretion.

Qualifications:
  • Proven experience as an Executive Assistant or similar role.
  • Experience in government contracting a plus.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and calendar management tools.
  • Previous experience in recruiting and talent acquisition.
  • Ability to maintain confidentiality and handle sensitive information.
  • Flexibility to adapt to changing priorities and deadlines.
  • Experience with Smartsheet a plus.

Education and Experience:
  • Bachelor's degree in Business Administration, Human Resources, or a related field required.
  • Minimum of 3 years of experience as an Executive Assistant.
  • 2 years of experience in a government contracting setting.

EnDyna's benefits include 401k retirement plans, paid time off, health insurance, dental insurance, vision insurance, life insurance, long term disability, short term disability.

It is EnDyna's policy to promote equal employment opportunities. All qualified applicants will receive consideration for employment without regard to sex, race, color, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.