Administrative Assistant

1 week ago


Valhalla, United States WMC Health Full time
Job Details:

Job Summary:

An Administrative Assistant works to ensure that the daily operations of the clinic, doctor's office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers.

Responsibilities:

  • Acts on behalf of and conserves an executive's time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.
  • Receives, greets, and directs patients and guests, in person or via telephone.
  • Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.
  • Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
  • Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
  • Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
  • Processes expense reports and supporting documentation.
  • Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Maintains a professional appearance and a clean, safe environment.
  • Respects patients by recognizing their rights; maintaining confidentiality.
  • Utilizes technology, including specialized software as applicable, to maximize productivity.
  • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
  • Develops and maintains electronic files as necessary.
  • Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
  • Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Other duties as assigned.
Qualifications/Requirements:

Experience:

Previous administrative, clerical, or secretarial experience, preferred.

Education:

High school diploma or equivalent, required.

Licenses / Certifications:

Other:

Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point).

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:
  • Health Insurance
  • Dental
  • Vision
  • Retirement Savings Plan
  • Flexible Savings Account
  • Paid Time Off
  • Holidays
  • Tuition Reimbursement


  • Valhalla, United States New York Medical College Full time

    Provides clerical support for the Vice President for Research for New York Medical College. The incumbent will also assist the Administrator with office functions. Responsibilities Assist with overall administrative operations of the department and c Administrative Assistant, Administrative, Social Media, Assistant, Education


  • Valhalla, United States New York Medical College Full time

    Supporting the efforts of the Office of Undergraduate Medical Education and reporting to the Phase One Co-Directors and Assistant Dean for Basic Sciences, the Curriculum Administrator will assist with the overall management and coordination of Founda Administrative Assistant, Curriculum, Administrative, Director, Support, Assistant


  • Valhalla, New York, United States WMCHealth Full time

    Are you a detail-oriented and organized individual with excellent communication skills?We are seeking an Administrative Assistant to join our team at NorthEast Provider Solutions Inc. in Valhalla, NY.Job Summary:An Administrative Assistant plays a crucial role in ensuring the smooth operation of our clinic, doctor's office, or hospital. They engage in...


  • Valhalla, United States ArchCare Full time

    ArchCare cares for people of all ages and faiths where they are most comfortable and best able to receive it – at home, in the community and in nursing homes . As the Continuing Care Community of the Archdiocese of New York, we see enhancing the lives of our elders and others who need extra help to stay healthy and live life to its fullest as more than...


  • Valhalla, United States ArchCare Full time

    ArchCare cares for people of all ages and faiths where they are most comfortable and best able to receive it at home, in the community and in nursing homes . As the Continuing Care Community of the Archdiocese of New York, we see enhancing the lives of our elders and others who need extra help to stay healthy and live life to its fullest as more than just a...

  • Medical Assistant

    1 month ago


    Valhalla, United States Actalent Full time

    Job DescriptionJob DescriptionJob Title: Medical AssistantJob DescriptionLocated in Valhalla, NY, we are seeking a dedicated Medical Assistant to provide direct patient assistance in an outpatient clinic serving adults with intellectual and developmental disabilities (IDD).ResponsibilitiesArrange prescription refills, prior authorizations, and...

  • Medical Assistant

    3 weeks ago


    Valhalla, United States Actalent Full time

    Job DescriptionJob DescriptionHiring for a Medical Assistant in Westchester County!Job DescriptionLocated in Westchester County, NY, we are seeking a dedicated Medical Assistant to provide direct patient assistance in an outpatient clinic serving adults with intellectual and developmental disabilities (IDD).ResponsibilitiesArrange prescription refills, prior...


  • Valhalla, New York, United States WMCHealth Full time

    We are seeking a dedicated and compassionate Nursing Care Assistant to join our team at Westchester Medical Center. As a Nursing Care Assistant, you will have the opportunity to work in a fast-paced clinical environment, providing exceptional patient care under the supervision of a registered nurse.Key Responsibilities:Deliver high-quality patient care,...

  • Human Resources

    3 weeks ago


    Valhalla, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a dedicated Human Resources (HR) Assistant to join our team located in Valhalla, New York. Your primary responsibility will be to streamline our HR processes, from managing our email communication to auditing and organizing employee records. This role offers a short term contract employment...


  • Valhalla, United States WMCHealth Full time

    Summary:  The Oncology PA team is expanding at WMCHealth!  WMCHealth Network is seeking Physician Assistant(s) to provide coverage for our Oncology Hospitalist Advanced Practice team at our flagship hospital in Valhalla. We are recruiting experienced Oncology PAs who will primarily support the inpatient medical management of our patients with adult...


  • Valhalla, United States WMCHealth Full time

    Summary: The Oncology PA team is expanding at WMCHealth! WMCHealth Network is seeking Physician Assistant(s) to provide coverage for our Oncology Hospitalist Advanced Practice team at our flagship hospital in Valhalla. We are recruiting experienced Oncology PAs who will primarily support the inpatient medical management of our patients with adult...


  • Valhalla, United States SimplyApply Full time

    Summary: The Oncology PA team is expanding at WMCHealth! WMCHealth Network is seeking Physician Assistant(s) to provide coverage for our Oncology Hospitalist Advanced Practice team at our flagship hospital in Valhalla. We are recruiting experienced Oncology PAs who will primarily support the inpatient medical management of our patients with adult...


  • Valhalla, United States Pace University Full time

    Exact schedule to be determined with supervisor; no more than 20 hours per week when school is in session and no more than 35 hours per week during breaks. About the Institution Ranked in the top 9% of private US colleges that provide the best return on tuition investment, Pace University transforms the lives of its diverse students-academically,...


  • Valhalla, United States WMCHealth Full time

    Summary:  The Oncology PA team is expanding at WMCHealth!  WMCHealth Network is seeking Physician Assistant(s) to provide coverage for our Oncology Hospitalist Advanced Practice team at our flagship hospital in Valhalla. We are recruiting experienced Oncology PAs who will primarily support the inpatient medical management of our patients with adult...


  • Valhalla, United States Westchester Medical Center Full time

    About the Residency Coordinator RoleWestchester Medical Center seeks a highly organized and detail-oriented Residency Coordinator to join our team.As a key member of the Graduate Medical Education (GME) Office, the Residency Coordinator will provide administrative support to the program directors, faculty, and residents to ensure the smooth operation of our...


  • Valhalla, United States New York Medical College Full time

    Overview: The Office of the Senior Vice President for Research is seeking a full-time Executive Director of Research Operations. The Executive Director of Research Operations will be an experienced and innovative leader skilled at collaborating with all levels of faculty, staff, and students across Touro University, and within the university affiliates and...


  • Valhalla, New York, United States New York Medical College Full time

    New York Medical College seeks a highly skilled Business Operations Coordinator to provide top-notch clerical support for the Vice President for Research. The selected candidate will be responsible for assisting with overall administrative operations of the department, including office functions. This is an excellent opportunity to utilize your exceptional...


  • Valhalla, United States Floral Long Term Care Full time

    RN (Registered Nurse) RN (Registered Nurse) Duties Include: + Medication administration and treatments. + Assist with admission, transfer and discharging of residents + Document resident care services by charting in resident medical record and department records. + Educate residents regarding treatment, rehabilitation, change of status, etc... as well...


  • Valhalla, United States Wyndy LLC Full time

    Responsible for coordinating safe and efficient transportation services to schools in Valhalla, NY. - Oversee daily transportation schedules and routes - Collaborate with school administrators to address student transportation needs - Ensure compliance with state and district transportation policies and regulations - Coordinate and supervise school bus...


  • Valhalla, New York, United States Wyndy LLC Full time

    About the RoleWe are seeking a School Transportation Coordinator to join our team at Wyndy LLC in Valhalla, NY. The estimated salary for this role is $65,000 - $85,000 per year.Job OverviewThe School Transportation Coordinator will be responsible for coordinating safe and efficient transportation services to schools in Valhalla, NY.Key...