Clerical Aide

1 week ago

Santa Ana, United States City of Santa Ana, CA Full time

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.

This is a part-time position. The incumbent will work up to 19 hours per week. Work schedule is to be determined. This recruitment is open until further notice and can close at any time and without notice. 

There is currently one (1) vacancy in the Central Services Division of the Finance and Management agency. Vacancies in other departments may also be filled from this recruitment.Operates digital print and copy machines to produce a considerable volume and variety of printed materials.  Operates automatic collating, inserting, folding, stapling, punching, wrapping, and paper-cutting equipment.  Collects mail, inter-departmental correspondence, office supplies, office equipment, or other materials from City offices and delivers to designated locations. Operates mail processing equipment including letter folding, envelope-stuffing and sealing, and postage machines.  Lifts and moves heavy objects including sacked mail, boxes of books, reprographic supplies, etc.  May deliver mail to the post office.  May drive a vehicle in the performance of duties.  Performs a variety of related manual and clerical work or other related functions as assigned.

IF ASSIGNED TO FINANCE AND MANAGEMENT SERVICES AGENCY, DUTIES MAY ALSO INCLUDE:

* Delivery of City Mail at various locations throughout the City
* Distribution of packages received to employees  
* Completing reprographic requests as needed 

REQUIREMENTS:  Education and experience equivalent to graduation from high school. Some experience and/or education and training that provides the following knowledge and abilities.

BASIC KNOWLEDGE OF:   Duplicating copiers and related equipment.

ABILITY TO:  Learn and perform the setup, operation, care, and maintenance of printing, reprographic, bindery and other equipment; learn the types and uses of papers, and other supplies used in duplicating work; learn the methods, standards and services of the U.S. Postal Service, private carriers and in-house City mail for the collection and distribution of mail; make simple mathematical computations; learn and observe safety rules and regulations; maintain simple records; lift and move heavy objects; work independently from oral and written instructions; establish and maintain effective working relationships with internal and external customers.  

SPECIAL REQUIREMENT:  Must be able to lift and move materials weighing up to 70 pounds and perform duties requiring substantial walking.

NOTE:  Possession and retention of a California Class C Driver's License is a condition of employment.All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time:

Online Employment Application Guide. 

 

The Human Resources Department in conjunction with the hiring department(s) will review the applications and those candidates who possess the most pertinent qualifications will be invited  to continue in the selection process which will include:

Performance Examination: (Qualifying) will assess the candidates' proficiency in using Microsoft Word 2016 software.

Selection Oral Interview: which will evaluate the candidates' knowledge, skills and abilities in relation to those factors which are essential for successful performance on the job.

Candidates given a conditional job offer will be required to undergo and pass a medical exam and background records check. 

The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. 

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