Leasing Administrative Assistant

1 week ago


Chicago, United States HHDC Full time
At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities.

We are seeking a Leasing Administrative Assistant to join our team and help us carry out our vision for an apartment complex in Chicago, IL. The candidate must be team oriented with experience in administrative support and must excel in providing superior customer service to residents. This is a great opportunity to start your career within property management and make a positive impact on people's lives.

RESPONSIBILITIES include the following. Other duties may be assigned.
  • Provides a positive first impression and excellent customer service to all callers/visitors including: tenants, vendors, contractors and guests.
  • Coordinates day-to-day tenant transactions; maintains, audits, and reports all fund management pertaining to move-in, move-out, initial rent, deposits, and outstanding funds for move-in.
  • Assists with preparation and maintaining all property management files, reports, etc.
  • Assists with purchase orders/invoices for manager's approval.
  • Assists with inspections.
  • Maintains waiting list(s); initiates tenant files.
  • Assists with lease renewals for all tenants, in accordance with policy and procedures set by management and federal housing policies.
  • Sets up interviews, fills out forms, follows up with processing information and performs rent calculations.
  • Prepares and delivers move-in and move-out correspondence to tenants in accordance with local and state regulations as directed by the management.
  • Shows property and apartments to prospects as necessary.
  • Processes and creates work orders as needed for maintenance staff.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS
  • High School Diploma/GED
  • Proven experience as an administrative assistant and at least 1 year in a customer service role. Previous leasing experience a plus.
  • Must have or be able to obtain within 6 months an AMP Leasing Certificate if required by state and any other program required certifications (i.e., (HUD, Tax Credit).
  • Proficiency in MS Office (Outlook, Excel, Word, in particular) and the ability to learn other software programs.
  • Excellent time management skills and the ability to prioritize multiple assignments.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Good basic math skills.
  • Strong organizational skills with the ability to multi-task.
  • Ability to interact effectively with a diverse range of people.
  • Diplomacy in handling problems of residents

The position offers a competitive salary and excellent benefits including medical, dental, vision, life, 401(k), tuition reimbursement and more.

  • West Chicago, United States HHDC Full time

    At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities.We are...


  • West Chicago, United States HHDC Full time

    At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities. We are...


  • West Chicago, Illinois, United States HHDC Full time

    Leasing Administrative Assistant OverviewAt Hispanic Housing Development Corporation (HHDC), our mission is to provide affordable housing solutions that enhance the quality of life for our residents. We strive to create a safe, stable environment where individuals and families can thrive.This role plays a vital part in helping us achieve our vision by...


  • Chicago, Illinois, United States HHDC Full time

    Job SummaryWe are seeking a Leasing Administrative Assistant to join our team at Hispanic Housing Development Corporation in Chicago, IL. The successful candidate will provide exceptional customer service and administrative support to facilitate the smooth operation of our apartment complex.ResponsibilitiesDeliver superior customer experience to residents,...


  • Chicago, United States Capri Communities Full time

    What's in it for you? * Flexible hours * Get paid now with Pay Active * Opportunity to help and support an older generation * A career that gives back to the community * Competitive Pay and Benefits * 401(k) with a company match * Paid time off * Training opportunities * Opportunity for internal growth * Tuition and Certification Reimbursement * Referral...


  • West Chicago, Illinois, United States HHDC Full time

    At HHDC, we strive to provide quality housing that meets the needs of our residents. We are seeking a skilled Leasing Administrative Assistant to join our team and contribute to our mission.About the PositionThe successful candidate will be responsible for providing exceptional customer service, managing day-to-day tenant transactions, and maintaining...

  • Director, Leasing

    1 month ago


    Chicago, United States Bridge Industrial Full time

    Job Summary:Based out of Bridge’s Chicago office, the Director of leasing will coordinate and manage leasing efforts for Bridge Industrial in the Chicago region. The main responsibilities will include management and execution of local office leasing strategy, with key focus on LOI and lease negotiation, management of tenant deadlines for all requirements...

  • Director, Leasing

    1 month ago


    chicago, United States Bridge Industrial Full time

    Job Summary:Based out of Bridge’s Chicago office, the Director of leasing will coordinate and manage leasing efforts for Bridge Industrial in the Chicago region. The main responsibilities will include management and execution of local office leasing strategy, with key focus on LOI and lease negotiation, management of tenant deadlines for all requirements...

  • Director, Leasing

    1 month ago


    chicago, United States Bridge Industrial Full time

    Job Summary:Based out of Bridge’s Chicago office, the Director of leasing will coordinate and manage leasing efforts for Bridge Industrial in the Chicago region. The main responsibilities will include management and execution of local office leasing strategy, with key focus on LOI and lease negotiation, management of tenant deadlines for all requirements...


  • Chicago, Illinois, United States Willow Bridge Property Company Full time

    OverviewWe are Willow Bridge Property Company, a full-service residential property company with deep roots in the industry. With over 180,000 apartment units under our management and $3B in owned assets, we're committed to excellence in multifamily operations and development.We're currently hiring an experienced Leasing & Marketing Professional to oversee...

  • Accountant - Lease

    22 hours ago


    Chicago, IL, United States Brookfield Properties Full time

    Location Brookfield Chicago - 350 N Orleans Street, Suite 300 Business At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s...


  • Chicago, United States The Habitat Company LLC Full time

    The Habitat Company, LLC is a leader in residential multi-family real estate management and development. We are looking for talented individuals to join our team as we continue to expand and develop our company nationwide. We are a multi-state organization of over six hundred team members specializing in asset management, property management and project...


  • chicago, United States The Habitat Company LLC Full time

    The Habitat Company, LLC is a leader in residential multi-family real estate management and development. We are looking for talented individuals to join our team as we continue to expand and develop our company nationwide. We are a multi-state organization of over six hundred team members specializing in asset management, property management and project...


  • Chicago, Illinois, United States Group Fox Full time

    Group Fox, a leading residential management company in Chicago, seeks a skilled Luxury Property Leasing Professional to join its growing team. This full-time position involves leasing properties at multiple Group Fox locations and requires a flexible schedule with weekend work.The ideal candidate will have experience in sales, marketing, or outreach, as well...


  • Chicago, United States Amcllc Full time

    Discover a world of available property management jobs at AMC! We have various openings including leasing agent, maintenance tech, assistant property manager, and more. At AMC, we pride ourselves on creating an environment that fuels our employees' growth.Finding the right property management job is easy with our convenient online applications. Our...


  • Chicago, United States McDonald's Full time

    The GBS (Global Business Services) Finance - North America team is responsible for recording and reporting on real estate transactions for over 2,000 franchisees and more than 15,000 restaurants in the U.S. and Canada. They are responsible for the calculation and billing of rents and service fees to franchisees and tenants, all lease related and real estate...


  • Chicago, Illinois, United States STREETERVILLE REALTY LLC Full time

    Job OverviewWe are seeking a highly organized and experienced administrative assistant to join our team at Steeterville Realty LLC. This full-time or part-time position will entail providing administrative support to our real estate office and wellness center.About UsSteeterville Realty LLC is a family-owned business that has been serving the community for...

  • Diesel Tool Specialist

    2 months ago


    CHICAGO, United States Penske Truck Leasing Full time

    Position Summary Penske Truck Leasing, the leader in the transportation industry, has an exciting and unique opportunity to leverage your passion for heavy-duty shop equipment and tools. As a Tooling Support Coordinator you will be focused on performing inspections, preventative maintenance and light repair on Shop Equipment and Tools in your...

  • Diesel Tool Specialist

    2 months ago


    CHICAGO, United States Penske Truck Leasing Full time

    Position Summary Penske Truck Leasing, the leader in the transportation industry, has an exciting and unique opportunity to leverage your passion for heavy-duty shop equipment and tools. As a Tooling Support Coordinator you will be focused on performing inspections, preventative maintenance and light repair on Shop Equipment and Tools in your...


  • CHICAGO, United States Penske Truck Leasing Full time

    Position Summary Penske Truck Leasing, the leader in the transportation industry, has an exciting and unique opportunity to leverage your passion for heavy-duty shop equipment and tools. As a Tooling Support Coordinator you will be focused on performing inspections, preventative maintenance and light repair on Shop Equipment and Tools in your...