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Department Business Administrator

4 months ago

Houston, United States Houston Journal of Health Law & Policy Full time
Description

Manages the administrative, financial, budgetary and human resources operations of a very complex university department.
  1. Plans and manages the department's human and financial resources to support department objectives.
  2. Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department.
  3. Establishes the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.
  4. Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.
  5. May advise and assist faculty in administrative planning and provide administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
  6. Serves as the department liaison with Central Payroll, Human Resources, OSP and other department business managers.
  7. Oversees the management and maintenance of database for all personnel and payroll records.
  8. Interprets university policies and procedures for faculty and staff.
  9. Performs other job-related duties as assigned.

EEO/AA

Qualifications

Bachelors and 3 years experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.
  • Department is willing to accept experience in lieu of education
  • May Be Eligible for Alternative Workplace Arrangements

Additional Job Posting Information:

The Law Center Business Services Office invites applications for the role of Department Business Administrator in our centralized business office. The Department Business Administrator manages day-to-day operations including but not limited to Human Resources, Finance, Payroll, and Procurement functions for various Law Center departments.

The ideal candidate for this position should possess the following:
- Expertise in procurement, including procurement cards, contracts, and accounts payable.
- Expertise in travel, including travel requests, expense reports, and travel cards.
- PeopleSoft Human Resources and Finance experience.
- Excellent written and verbal communication skills.
- Expertise in Human Resources administrative functions including but not limited to eForms and faculty/staff/student hiring.
- Knowledge of payroll verification process.
- Ability to clearly interpret and execute policies and procedures.
- Exceptional organizational and time management skills, ability to handle multiple competing priorities, meet deadlines, and implement effective follow up strategies to ensure execution of all tasks.

Candidates interested in applying for this position must submit the following documents with the application:
- Cover letter delineating the manner in which your work experience applies to the posting.
- Resume
- Three work references. The hiring department expects you to name current or past supervisors.

NOTE: We will maintain your confidentiality and notify you in advance of making contact with any of your references. References will be contacted only after the interviewing process has been completed.