Administrative Coordinator

1 week ago

Fairfax, United States Inova Full time
Job Description

Inova Fairfax - Patient Experience - The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work.

Full-Time Days - Monday - Friday

Job Responsibilities

  • Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
  • Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
  • Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
  • Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
  • Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
  • Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
  • Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
  • May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
  • May perform additional duties as assigned.

Additional Requirements

Experience - 1 year of relevant office or healthcare experience

Education - High School diploma or equivalent

Inova Benefits and Perks:

  • Health, Vision, and Dental Coverage
  • Tuition reimbursement and Educational Assistance
  • Student loan assistance - up to $10,000
  • State-of-the-art medical and training facilities
  • Paid parental leave for birth/adoption of a child
  • Retirement benefits with match from day one
  • Free Parking to all employees
  • Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more

See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE

About Us

We are Inova, Northern Virginia's leading nonprofit healthcare provider. Every day, our 24,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better - to shape a more compassionate future for healthcare.

Inova Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

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