Administrative Assistant

7 days ago

Bakersfield, United States Luster National Full time
About the Position

We are seeking an organized, proactive, and professional Administrative Assistant to support business operations in our Bakersfield office. This position reports to our Senior Executive Assistant/Logistics and Certifications Director. This is a full-time, onsite position located in Bakersfield, CA.

Responsibilities
  • Provides general administrative support that could include (but is not limited to) answering phones; data entry, filing, responding to emails; procuring, coordinating, and tracking office supplies and equipment; preparing forms and documents; coordinating/scheduling meetings; making travel arrangements (e.g., flight, hotel, vehicles, etc.); preparing and processing expense reports; facilitating the scheduling of drug tests; etc.
  • Assists in the application and maintenance of various Federal, State, and Commercial certification requirements, while maintaining compliance (e.g., DBE, MBE, SBE, SLBE, etc.)
  • Assists in the application and maintenance of business licenses, annual registration renewals, professional memberships, subscriptions, etc.
  • Creates, reviews, and manages reports, documentation, and spreadsheets.
  • Develops and updates logs and records (e.g. files, online files, etc.) following established procedures.
  • Assists with purchasing tasks including the review of invoices and maintaining records.
  • Prepares and reviews meeting agendas, meeting minutes, and coordination between staff as needed.
  • Assists and coordinates office and facilities management as instructed.
  • Drives to various locations to complete errands, as needed (e.g., FedEx, Post Office, stores, etc.)
  • Performs other duties as required.

Skills and Attributes
  • Excellent time management skills and the ability to prioritize tasks.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication and interpersonal skills.
  • Excellent multi-tasking and organizational skills.
  • Collaborative mindset that fosters teamwork, trust, and positive relationships.

Minimum Qualifications
  • High School Diploma, GED, or equivalent.
  • Knowledge of office management systems and procedures.
  • Working knowledge of traditional office equipment.
  • Must be currently licensed to operate motor vehicles in accordance with California law.
  • Proficiency with Microsoft Office suite (e.g., Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).

Preferred Qualifications
  • Bachelor's degree in Business Administration or related field.
  • 2+ years of related experience working in an administrative assistant role performing similar duties.
  • Advanced proficiency with Microsoft Office suite (e.g., Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).

Compensation Details

The salary range listed for this role is $17-22/hr. The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.

Just LOOK at the Benefits We Offer
  • Unlimited Flexible Time Off
  • Paid Holidays
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Accounts (Healthcare and Dependent/Elder Care)
  • Long Term Disability Insurance
  • Short Term Disability Insurance
  • Life Insurance and Accidental Death & Dismemberment Policy
  • 401(k) Plan with Guaranteed Employer Contribution
  • Formal Career Planning and Development Program
  • $2,500 Annually Towards Professional Development
  • Wellness Program with Monthly Wellness Stipend
  • Company Cell Phone or Cell Phone Plan Reimbursement
  • Free Personalized Meal Planning & Nutrition Support with a Registered Dietitian
  • Free Personal Financial Planning Services
  • Employee Assistance Program
  • Employee Discounts
  • Employee Referral Bonus #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.

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