Administrative Specialist Senior

2 weeks ago


Avondale, United States Maricopa Community Colleges District Full time

Estrella Mountain Community College (EMCC) is hiring an Administrative Specialist Senior. This position provides advanced administrative office support, and/or program coordination activities for the Occupational Education division. This position acts as the first point of contact to receive/respond to inquiries and requests.

Essential Functions

55% Provides primary administrative support for the following institutes: Administration of Justice, Automated Industrial Technology, Business, Culinary, Teacher Education, and Speech and Language Pathology (SLPA)

Administrative support includes the following:

* Coordinates and maintains textbook organization, office supplies, and mail pick-up, appointment scheduling.
* Fiscal responsibilities that include creation of purchase orders, department credit card purchases, division budget(s) monitoring, and financial record keeping
* Files and maintains confidential personnel records
* Assists with hiring and onboarding of new adjunct and residential faculty.
* Maintains academic records/files that are required for institutional accreditation
* Maintains distribution email lists for division and adjuncts
* Supports the division through business systems such as FMS, SSRS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc.

25% Provides strong customer service, interaction, and support for the following to include but not limited to students, faculty, community members, vendors, and college staff.

Customer service, interaction and support include the following:

* Acts as a first point of contact for the Occupational Education division
* Receives and responds to inquiries and information requests on faculty schedules and contact information, course offerings, etc.
* Resolves issues or refers requests to appropriate person or department
* Supports residential and adjunct faculty by collaborating with faculty and other staff when needed/requested
* Accesses class rosters and data upon request by faculty
* Problem-solves daily to keep division working smoothly.
* Assists students and faculty with enrollment issues and provides courtesy calls to students regarding scheduling changes.

10%. Assists with the planning and implementation of various division events/programs.

This includes:

* Assists with designing divisional promotional materials.
* Provides technical assistance on projects and programs.
* Attends meetings as needed and takes minutes.
* Creates function forms, collects signatures, and pick up of supplies/food as needed.

10% Performs other duties commensurate to grade level of position.



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