Administrative Assistant

5 days ago

St Louis, United States PreventEd Full time
Why PreventEd?

At PreventEd, we are dedicated to fostering healthier communities by preventing substance misuse and promoting mental health. Choosing to work with us means joining a team that is passionate, innovative, and driven by a shared purpose. At PreventEd, we don't just offer jobs; we offer careers with purpose. PreventEd is committed to building a diverse and inclusive team. We strongly encourage candidates from all backgrounds to apply.

SUMMARY

Admin Support Specialist plays a vital role in ensuring smooth day-to-day operations by providing comprehensive administrative support to the team. This role involves managing office tasks, assisting with event coordination, supporting program staff, and maintaining effective communication with both internal and external stakeholders. This position is under the immediate supervision of the Administrative Coordinator and general supervision of the Director of Finance and Administration.

RESPONSIBILITIES
  • Provide front desk support, greeting visitors and assisting with inquiries.
  • Provide polite and calm communication.
  • Provide support for coalitions, youth and adult training, and community programs.
  • Manage data entry from school and community presentations and maintain accurate records in relevant databases
  • Provide general office tasks such as checking phone messages, maintenance appointments and other requests.
  • Assist in preparation of materials for presentations and meetings.
  • Organize and maintain documents and records, both hard copy and electronic files.
  • Assist in scheduling meetings, preparing materials, and taking minutes during key meetings.
  • Support the coordination of events, including booking venues, arranging logistics, and preparing necessary materials.
  • Prepare and distribute reports, presentations, and other documents as needed.
  • Collaborate with other team members to ensure smooth operations and communication across departments.
  • Perform other related duties as assigned.

PERSONAL ATTRIBUTES
  • Possess the ability to intelligently prioritize and execute job demands, giving careful attention to detail in the process.
  • Possess a high level of both personal organization and attention to detail.
  • Excellent judgement and ability to react with appropriate levels of urgency.
  • Uphold high levels of integrity and discretion in handling confidential information.
  • Possess a strong work ethic, a passion for our mission, the ability to innovate on existing recordkeeping systems, and the ability to develop and maintain an efficient personal workflow.
  • Possess a high level of cooperative spirit to work as a member of a team.

SPECIALIZED KNOWLEDGE, EXPERIENCE AND TRAINING
  • High school diploma or GED.
  • Strong computer skills, mastery of Microsoft Office
  • Some knowledge of the field of substance use disorder and/or substance use prevention is desired.

REASONING ABILITY
  • Ability to define problems, collect data, establish facts and draw valid conclusions.
  • Ability to deal with several abstract and concrete variables.

COMPUTER SKILLS

  • E-mail, Microsoft Word and Excel, data entry.

WORK ENVIRONMENT

  • This position works primarily in an office setting at the PreventEd agency location with possible travel in the community. Must have a valid driver's license and reliable transportation.

PHYSICAL REQUIREMENTS

  • While performing the duties of this job, the employee is regularly required to communicate effectively. The physical requirements of this job include: sitting, standing, walking, and climbing stairs on a regular basis; lifting up to 25 lbs.; pulling and /or pushing on occasion.

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily, as well as possess the skills to meet the demands outlined in this job description. Upon an individual's request, reasonable accommodations may be made to enable the individual with disabilities to perform the essential job duties and responsibilities, or responsibilities related to the skills and demands outlined herein. PreventEd will determine if a reasonable accommodation can be made.

  • Administrative Assistant

    1 month ago

    St Louis, United States Agile Resources, Inc. Full time

    Administrative AssistantLocation: St. Louis, MO (Hybrid)Contract Duration: 1 Year, Extendable ContractRate: $25/HourOur client is a leader in credit reporting space, and is seeking an Administrative Assistant to join their team. In this role, you will support daily operations by performing various administrative tasks.Key Responsibilities:Support management...

  • Administrative Assistant

    6 days ago

    St Louis, Missouri, United States BJC HealthCare Full time

    BJC HealthCare seeks a skilled Administrative Coordinator to provide administrative support to our Revenue Cycle Management team. This role offers a dynamic and fast-paced environment, ideal for individuals who excel in multitasking and communication.Job SummaryThe Administrative Coordinator will be responsible for scheduling meetings, preparing documents,...

  • Assistant Administrator

    1 week ago

    St. Louis, United States Luxor Healthcare Full time

    Luxor Healthcare - We are seeking an experienced and compassionate Assistant Administrator to join our team at Luxor Healthcare. In this key role, you will assist the Administrator in managing the day-to-day operations of our facility, ensuring high-quality care and services for our residents.   Responsibilities:   * Assist the Administrator in overseeing...

  • Assistant Administrator

    7 days ago

    St. Louis, United States Hillside Rehab and Healthcare Center Full time

    Hillside Rehab and Healthcare Center - We are seeking an experienced and compassionate Assistant Administrator to join our team at Luxor Healthcare. In this key role, you will assist the Administrator in managing the day-to-day operations of our facility, ensuring high-quality care and services for our residents.   Responsibilities:   * Assist the...

  • Administrative Assistant

    7 days ago

    St. Louis, United States The Chamberlin Group Full time

    Are you passionate about making a difference and helping others thrive?Are you ready to leverage your exceptional organizational and communication skills to support our team and enhance our daily operations?If so, join our team at the Chamberlin Group. We are seeking an Administrative Assistant who's ready to dive into a rewarding opportunity to showcase...

  • Administrative Assistant

    2 weeks ago

    St Louis, United States The Chamberlin Group Full time

    Are you passionate about making a difference and helping others thrive? Are you ready to leverage your exceptional organizational and communication skills to support our team and enhance our daily operations? If so, join our team at the Chamberlin Group. We are seeking an Administrative Assistant who’s ready to dive into a rewarding opportunity to showcase...

  • Administrative Assistant

    2 weeks ago

    St Louis, United States Accounting Career Consultants, ACC Legal & HR Career Consultants Full time

    Why is This a Great Opportunity?The Administrative Assistant role offers a unique chance to be a key contributor to the success of an organization. You’ll play an essential role in ensuring smooth daily operations by providing vital support to leadership and team members. This position is ideal for someone who enjoys working in a dynamic environment,...

  • Administrative Assistant

    7 days ago

    St. Louis, United States TechniPower, Inc. Full time

    Job DescriptionI have a client located in St. Louis, MO who has an immediate need for an Administrative Assistant. If you or any colleagues are interested in discussing this role, click Apply Now. As the Administrative Assistant, you will be responsible for secretarial work and screening calls, as well as assisting with copying, typing, and filing. This...

  • Administrative Assistant

    1 month ago

    St Louis, United States Visionaire Partners Full time

    Administrative Assistant Exciting opportunity to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact in an enterprise environment. Candidates will collaborate with some of the best talents in the industry to create and implement innovative, high-quality solutions focused on our...

  • Administrative Assistant

    3 weeks ago

    St Louis, United States United States of America Chess Federation Full time

    The Administrative Assistant is responsible for providing administrative support to the organization. This includes managing office operations, organizing files and records, setting up meetings, preparing documents, and providing general customer service. The Administrative Assistant should possess excellent organizational skills, be able to multitask and...

  • Administrative Assistant

    2 weeks ago

    St Louis, United States Innovative Renal Care Full time

    Description Administrative Assistant Our Administrative Assistant's (AA) execute administrative assignments of a confidential nature and relieves management of clerical, administrative and business detail as necessary. As an AA, you will perform standard administrative functions such as screening, telephone calls, mail, scheduling appointments and...

  • Administrative Assistant

    2 months ago

    St Louis, United States Visionaire Partners Full time

    Administrative Assistant Exciting opportunity to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact in an enterprise environment. Candidates will collaborate with some of the industry's best talents to create and implement innovative, high-quality solutions focused on our customers'...

  • Administrative Assistant

    2 weeks ago

    St Louis, United States Lutheran Senior Services Full time

    We are seeking an Administrative Assistant to support our Chief Executive Officers (CEO) and Chief Administrative Officer (CAO).Some of the key attributes to describe our ideal candidate:Proactive and Supportive: An upbeat and positive force behind the scenes, ensuring everything runs smoothly while maintaining a calm and professional demeanor.Confident and...

  • Administrative Assistant

    1 month ago

    St Louis, United States Lutheran Senior Services Full time

    We are seeking an Administrative Assistant to support our Chief Executive Officers (CEO) and Chief Administrative Officer (CAO). Some of the key attributes to describe our ideal candidate: Proactive and Supportive: An upbeat and positive force behind the scenes, ensuring everything runs smoothly while maintaining a calm and professional demeanor. Confident...

  • Administrative Assistant

    6 days ago

    St Louis, United States PreventEd Full time

    Why PreventEd? At PreventEd, we are dedicated to fostering healthier communities by preventing substance misuse and promoting mental health. Choosing to work with us means joining a team that is passionate, innovative, and driven by a shared purpose. At PreventEd, we don't just offer jobs; we offer careers with purpose. PreventEd is committed to building a...

  • Administrative Assistant

    3 weeks ago

    St Louis, United States The O'Connor Group Full time

    Job Description The Administrative Assistant (fully remote) will support efficient operations of a large Human Services contract. The Administrative Assistant role requires an individual who is highly organized, with a strong attention to detail and the ability to multi-task in a deadline driven environment with multiple project deliverables happening...

  • Executive Administrative Assistant

    6 days ago

    St Louis, Missouri, United States Veterans Affairs, Veterans Health Administration Full time

    OverviewThe Veterans Affairs, Veterans Health Administration is committed to providing exceptional care and services to our Nation's Veterans. As an Executive Administrative Assistant, you will play a critical role in supporting the Chief of Staff service line by providing top-notch clerical and administrative support. This position offers a unique...

  • Administrative Assistant

    1 week ago

    St Louis, United States Matter Family Office Full time

    The Firm At Matter Family Office, families are our number-one priority. We lead the way on a purpose-driven path that combines a family's goals and values with our technical excellence. By guiding families through strategies that foster communication, planning, and intentional decision-making around wealth, Matter helps the families we serve continue to...

  • Administrative Assistant

    2 weeks ago

    St Louis, United States Matter Family Office Full time

    The Firm At Matter Family Office, families are our number-one priority. We lead the way on a purpose-driven path that combines a family's goals and values with our technical excellence. By guiding families through strategies that foster communication, planning, and intentional decision-making around wealth, Matter helps the families we serve continue to...

  • Administrative Assistant Specialist

    5 days ago

    St Louis, Missouri, United States BJC Full time

    About BJC">BJC HealthCare is one of the largest nonprofit healthcare organizations in the United States, delivering services to residents primarily in the greater St. Louis, southern Illinois and southeast Missouri regions.">Career Overview">As an Administrative Coordinator at BJC HealthCare, you will be responsible for providing administrative support to...