Administrative & Graduate Program Coordinator (Chemistry)

1 week ago


Williamsburg, United States The College of William & Mary Full time

William & Mary's Department of Chemistry is seeking qualified applicants for the position of Administrative Coordinator whose efforts will support the Department Chair, faculty, staff and the undergraduate and graduate chemistry programs. Under the supervision of the Administrative & Fiscal Coordinator, the successful applicant will support the administrative and programmatic needs of the department to include:

* Administrative and Faculty Personnel Services to include facilitating recruitment and hiring processes, faculty appointments, and processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
* Providing administrative support to include ordering supplies, distributing mail, coordinating travel logistics and processing reimbursements and ensuring that facilities are locked securely at the end of the day.
* Supporting the unit's communications program to include ongoing website and electronic media content updates.
* Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.
* Course scheduling, academic enrollment, and graduate program coordination; serve as a resource and coordinator for graduate admission processes
* Assisting with cross-training office personnel, i.e., support for departmental events such as Homecoming, Commencement, Sci-Fri, Seminars, etc.
* Arranging and coordinating program meetings, colloquiums, lectures, guest travel and reimbursements, and special events to include catering, logistics, and agenda.
* Liaising with multiple units on campus to facilitate processing of transactions and procurement of equipment and services.



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