Client Accounts Payable Special Projects Associate
1 week ago
**Job Overview:**
An **Accounts Payable \(A/P\) Special Projects** **Associate** is responsible for supporting the Client Accounts Payable department in various capacities\.
**Compensation:** $20\-23/hr
_FirstService Residential will compensate the successful candidate in accordance with the posted range\. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities\. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive\. The base pay range is subject to change and may be modified in the future\._
**Job Responsibilities:**
+ Client Assistance: Assist both internal and external clients with questions or problems associated with vendor invoices found in the duplicate, image, "ship to" research, statement, and supplier exception queues in Avid\.
+ Set up association utility bills on recurring auto payments\.
+ Research the root cause of invoices moving into the Avid exception queue and suggest remediation\.
+ Validation of data in the Energy Management Module \(EMM\)\.
+ Assistance with the transition to Avid Utility, which will require data validation and reconciliation between Jenark and Avid\.
+ Consolidation of individual utility invoices into master accounts\.
+ Identification and research of potential duplicate payments within Avid\.
+ Research the root cause of utility invoices missing from Avid by identifying potential invoices that are not in the system\.
+ Set up the enrollment of all clients via the Internet for EFTPS federal tax payments\.
+ Process and pay online \(EFTPS direct pay portal\) IRS taxes uploaded into the AP workflow\.
+ State EDD Reporting on Independent Contractors/Sole Proprietors \(monthly\)\.
+ Certified mail report to Corporate Accounting \(monthly\)\.
+ Assistance with reporting of department metrics\.
+ Participate in special projects as needed\.
+ Other duties as assigned\.
**Skills & Qualifications:**
+ Basic knowledge of Microsoft Applications, especially Word, Outlook, and strong Excel \(pivot tables, vlookup\)\.
+ Good written and verbal communication skills
**Education & Experience:**
+ High school degree or GED equivalent required\.
**Physical Requirements & Working Environment:**
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job\. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions\.
+ Must be able to lift 25lbs\.
+ Must be able to sit for extended periods of time\.
+ Must have finger dexterity for typing/using a keyboard\.
This is a full\-time position with typical scheduled hours, Monday through Friday, 8:00 a\.m\. - 5:00 p\.m\. May be required to work overtime as needed and approved by supervisor\. Consistent and regular attendance required\. Schedule is subject to change based on business needs\.
**Tools & Equipment Used:**
+ General office equipment
**What We Offer:**
+ Medical, dental, and vision plans \(full time and part time 30\+ hours\)
+ Part time 20\+ hours qualify for dental and vision
+ 401K match
+ Time off including vacation, sick, and company paid holidays
+ Pet insurance available
+ Verizon discount
+ Tuition reimbursement
+ Legal services
+ Free emotional wellbeing and daily life assistance support for all associates
+ Domestic partner coverage
+ Health savings account
+ Flexible spending account
**About Us:**
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada\.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture\. Our 19,000 associates can count on competitive salaries, top\-tier medical, dental, and retirement benefits, career training, and support for continued professional development\.
**Disclaimer:**
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification\. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job\. This is not an all\-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time\.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce\. Applicants will receive consideration for employment without regard to race, color, religion, sex \(including pregnancy\), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status\.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws\. All offers of employment with FirstService Residential are contingent upon a satisfactory background check\.
-
Irvine, United States FirstService Corporation Full timeJob Overview: An Accounts Payable (A/P) Special Projects Associate is responsible for supporting the Client Accounts Payable department in various capacities. Compensation: $20-23/hr FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be...
-
Client Accounts Payable Projects Specialist
1 week ago
Irvine, California, United States FirstService Residential Full timeAbout FirstService ResidentialFirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.Compensation PackageWe offer a competitive salary of $21.50 per hour for this full-time position, Monday through Friday, 8:00...
-
Accounts Payable/Payroll Temporary
2 weeks ago
Irvine, United States KCG Full timeJob DescriptionJob Description3 + Month temporary opening in Irvine for a growing company.Duties include: Processing payrollAssisting in accounts payableUsing BambooHR software to update all applicable employee filesWorking with employees to answer payroll questionsResearch and reconcile accounts payable discrepenciesOther special projects as...
-
Accounts Payable
3 weeks ago
Irvine, United States Advantex Full timeJob DescriptionJob DescriptionWe are currently seeking an Accounts Payable Specialist for a direct hire position located in Irvine.Must have construction industry experience. Position will be required to work onsite.Responsibilities for the Accounts Payable Specialist:Responsible for preparing and processing of invoices from vendorsChecking invoice for...
-
Accounts Payable
2 months ago
Irvine, United States Advantex Full timeJob DescriptionJob DescriptionWe are currently seeking an Accounts Payable Specialist for a direct hire position located in Irvine. Must have construction industry experience. Position will be required to work onsite. Responsibilities for the Accounts Payable Specialist:Responsible for preparing and processing of invoices from vendorsChecking invoice for...
-
Accounts Payable Specialist
7 days ago
Irvine, California, United States Pyramid Consulting Full timeJob SummaryWe are seeking an experienced Accounts Payable Specialist to join our team in Irvine, CA. This contract opportunity is ideal for individuals looking to gain experience and skills in accounts payable while working with a leading construction industry client.About the RoleThis is a 03+ months contract position with long-term potential. The...
-
Accounts Payable Clerk
1 week ago
Irvine, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Accounts Payable Clerk to join our team in Irvine, California. Situated in the Property Management industry, this role is 100% onsite. This role offers a short term contract employment opportunity.Responsibilities:• Accurately process invoices on a monthly basis• Ensure the correct issuance of...
-
Accounts Payable Clerk
1 month ago
Irvine, United States Advantex Full timeJob DescriptionJob DescriptionWe are currently seeking an Accounts Payable Clerk for a company located near the Irvine Spectrum. This position will be working onsite and there is flexibility with hours.Great opportunity for a recent college graduate seeking to gain hands on accounting experience. Pay $24-25 per hourPosition will be responsible for...
-
Accounts Payable Clerk
1 week ago
Irvine, United States Advantex Full timeJob DescriptionJob DescriptionWe are currently seeking an Accounts Payable Clerk for a company located near the Irvine Spectrum. This position will be working onsite and there is flexibility with hours.Great opportunity for a recent college graduate seeking to gain hands on accounting experience. Pay $25.00 per hourPosition will be responsible for handling...
-
Accounting Project Admin
4 weeks ago
Irvine, United States Roth Staffing Companies Full timeAwesome opportunity to join an established accounting team to learn from the best! Work on the construction site with accounting, admin, project manager and work crew. Duties: Process very detaild certified payroll from beginning to end Follow up on missing timecards Create billing packages Assist with payable process including purchase order...
-
Property Accountant
2 months ago
Irvine, United States Ascend Talent Solutions Full timeOur client a large Commercial Real Estate and Property Management company in California is expanding its commercial portfolio in Southern California focused on converting and increasing the value of well-located office and retail properties needs a strong, financial minded Property Accountant for a multi-tenant property with active facilities and space...
-
Property Accountant
2 months ago
Irvine, United States Ascend Talent Solutions Full timeOur client a large Commercial Real Estate and Property Management company in California is expanding its commercial portfolio in Southern California focused on converting and increasing the value of well-located office and retail properties needs a strong, financial minded Property Accountant for a multi-tenant property with active facilities and space...
-
Irvine, California, United States C | An Executive Search Firm Full timeAbout Our ClientC | An Executive Search Firm represents a well-established, employee-owned commercial general contractor based in California.The company boasts a strong reputation in the state and is recognized as one of the top contractors on the West Coast. With over 50 years of experience and multiple offices across California, they employ up to 500...
-
Accounting Assistant
3 weeks ago
Irvine, United States Advantex Full timeJob DescriptionJob DescriptionWe are currently seeking an Accounting Assistant for our client located in Irvine.They are a well-established and growing real estate company and seeking an Accounting Assistant that is highly skilled in multi-tasking, strong organizational skills and eager to learn. Great opportunity for degreed accounting professional with...
-
Project Manager
2 weeks ago
Irvine, United States Client Giant Full timeWe are seeking a detail-oriented and dynamic Project Manager to lead and coordinate projects across Product Development and Marketing. The ideal candidate will take responsibility for planning, executing, and delivering projects within scope, timeline, and budget while managing resources and maintaining effective communication with stakeholders. Key...
-
Project Manager
2 weeks ago
Irvine, United States Client Giant Full timeWe are seeking a detail-oriented and dynamic Project Manager to lead and coordinate projects across Product Development and Marketing. The ideal candidate will take responsibility for planning, executing, and delivering projects within scope, timeline, and budget while managing resources and maintaining effective communication with stakeholders. Key...
-
Construction Accounting Specialist
1 week ago
Irvine, California, United States Kinetic Personnel Group Full timeCompany OverviewKinetic Personnel Group has partnered with a thriving construction company.Job SummaryWe are seeking an experienced Construction Accountant with a strong background in AIA billing forms and Sage 100 software. The ideal candidate will have extensive knowledge of construction accounting practices, including job costing, billing, and contract...
-
Staff Accountant
2 months ago
Irvine, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking a Staff Accountant to join our team in Irvine, California. This role involves a variety of accounting tasks in the Real Estate Investment and Property Management industry. Responsibilities: • Accurately process and input data provided by Property Managers• Review leases and related accounting lease abstract...
-
Staff Accountant
3 weeks ago
Irvine, California, United States Vaco Full timeJob Summary: We are seeking a proactive Senior Accountant to manage a high volume of transactions for our dynamic team. The ideal candidate will have strong general accounting knowledge and a good attitude, ready to contribute to a collaborative environment.Key Responsibilities:Perform day-to-day accounting operations: including returns, accounts receivable,...
-
Staff Accountant
2 months ago
Irvine, United States Strategic Employment Full timeJob Description: We are seeking a detail-oriented and organized Staff Accountant to join our client in the financial services sector. In this role, you will be responsible for assisting with the preparation of financial statements, maintaining general ledger accounts, and supporting month-end close processes.Key Responsibilities:Prepare journal entries and...