Administrative Assistant

4 days ago


Beaverton, United States Integrated Resources, Inc Full time
Job Title: Administrative Assistant
Job Location: Beaverton, OR (Hybrid)
Job Duration: 06+ Months Assignment (Possibly Extension)
 
Job Description:
  • The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees. General
  • Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
  • Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
  • Gathers, compiles and reports on information relevant to supervisor's assignment.
  • Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
  • Reception: Responds tactfully and promptly to inquiries and problems within Product of established authority. Handles confidential information. May serve as the central contact for general department information.
  • Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars. Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
  • Utilizes Client's on-line reservation system to ensure that client’s travel policy is followed in order to provide cost-effective and convenient travel arrangements.
  • Works with travel agents, airlines, and others regarding planning and customer service issues. Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
  • Interprets needs, determines and produces effective presentation layout, and organizes final documents reports.
  • Prepares special reports requiring the selection of relevant information from a variety of sources.


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