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Executive Assistant

4 months ago

Baltimore, United States Latitude, Inc. Full time
This position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5+ years of experience and must have legal experience. This is a direct hire full-time position that is looking to pay between $70-$85k/year and they are ready to hire ASAP.

Key Duties and Responsibilities:
  • As the delegate for the executives, handles details of a highly confidential and critical nature related to the legal department
  • Manages own workload, reprioritizing as unanticipated situations arise; assists the executives to adjust schedules to meet new and changing deadlines
  • Produces high-quality documentation and contributes to building efficient processes and systems for administrative activities.
  • Independently prioritizes and addresses requests for appointments, emails and telephone calls based on the needs and objectives for the executive
  • Processes group purchase orders, invoices, and contracts
  • Assists with visitor registration, including pre-registering and escorting visitors
  • Assists with onboarding of new personnel into the department
  • Provides guidance and training to less experienced colleagues
  • Applies knowledge of department priorities to anticipate the executive's needs and drive administrative process improvements
  • Builds collaborative and productive relationships across the organization and at all levels

Knowledge and Skills:
  • Advanced knowledge of Microsoft Office products
  • Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines
  • High attention to detail
  • Advanced verbal and written communication skills
  • Exceptional interpersonal skills, especially with senior executives
  • Ability to handle highly confidential and sensitive information

Basic Requirements:
  • Typically requires high school or secondary school education
  • Typically requires 5 years of experience, or the equivalent combination of education and experience
  • Must have Legal or Professional services experience
  • Proficient with word and excel