Staffing Manager
2 weeks ago
Job Summary:
THE JOB
Live Nation Concerts is seeking a Staffing Manager for its destination events. We produce intimate and exclusive experiences where everyone is a VIP and no detail is overlooked.
The Staffing Manager will work closely with the Staffing & Admin Operations Manager to oversee all staffing operations, ensuring efficient and effective management of staff for various events. This role involves both pre-event preparations and on-site management to guarantee smooth execution and optimal staff performance.
This role requires someone who is detail-oriented, self-motivated, highly organized, and able to continually prioritize deadlines while balancing multiple projects. The person in this role will possess the skills and ability to lead and initiate new processes. The candidate will also demonstrate strong communication and problem-solving skills. Come join our expert team of passionate travel and music lovers
WHAT THIS ROLE WILL DO
Advance Work:
•Serve as the primary contact for all staff-related inquiries and communications.
•Gain a thorough understanding of all event details, staffing procedures, and company policies.
•Implement and update staffing procedures, including compliance with weekly and hourly pay rates and advance pay tracking.
•Send offer letters to confirmed staff, clearly outlining new pay policies and requirements.
•Coordinate finalized staff schedules with lodging and transportation departments.
•Source and interview candidates, responding to potential staff inquiries promptly.
•Ensure completion of all necessary paperwork for each employee.
•Assist in submitting accurate event-coded payments.
•Organize staff meals in collaboration with the resort, gathering departmental needs and developing a distribution plan.
•Continuously update the master staff contact list and operations manual.
•Contribute to the development of staff activity schedules.
•Participate in weekly management team calls as needed.
•Oversee the department budget and assist with staffing settlements.
On-Site Responsibilities:
•Schedule and coordinate on-site staff training and orientation.
•Manage staff check-in, including the distribution and tracking of uniforms and credentials.
•Oversee staff meal distribution and settlement.
•Organize and communicate staff-wide activities.
•Submit and approve payroll reports with the payroll vendor to ensure timely payment of employees.
•Complete a detailed post-event recap for the department.
•Coordinate additional staff payments, including reimbursements or stipends as needed per event.
WHAT THIS PERSON WILL BRING
•2 - 3 years of in-event project management roles, ideally experience as a Staffing Manager or similar role.
•Bachelor's degree from an accredited university or comparable work experience.
•Familiarity with MS Office (especially Excel), and time-tracking software.
•Proven experience in staffing or human resources management.
•Strong organizational and multitasking abilities.
•Excellent communication and interpersonal skills.
•Proficiency in payroll processing and compliance.
•Ability to work in a fast-paced, event-driven environment.
•Attention to detail and problem-solving skills.
•Knowledge of relevant labor laws and regulations.
EQUAL EMPLOYMENT OPPORTUNITY
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
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