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Construction Operations Specialist
3 months ago
Duties and Responsibilities: The primary duties and responsibilities of this position include the following: • Send & receive documents to/from client and consultants through Sharefile • Receive RFIs, submittals, and other construction administration documents from contractors via Newforma, Procore or similar, task in Microsoft Access, distribute to project team, and compile responses. • Manage Access database for internal task management, including tracking outstanding submittals, RFIs, review comments, pricing reviews, as-builts, pay apps, and more • Submit responses for RFIs and Submittals in Newforma, Procore, E-Builder or similar, as needed • Tracking quality assurance / quality control reviews • Prompt consultants and project team for responses, as needed • Organize, file, and maintain project documents in project folders • Attend and document recurring project meetings. • Attend reoccurring project construction administration meetings • Work closely with project managers and engineers to meet deadlines and report status • Familiarize with Division 01 specifications, specifically for Prime projects • Track change orders and other related documents • Compile documents within Bluebeam Revu • Attend reoccurring project management meetings • Assemble and file punch list and field reports • Assist in management of manpower resources to efficiently complete projects and foster repeat business • Assist in manpower forecasting and identifying the need for future resources • Work with Accounting to keep Ajera reports up to date. Train PMs to understand the reports and how to make appropriate adjustments • Work with Accounting on tracking and billing for Prime projects and Percent of Construction Builds • Other tasks identified by senior management that affect or are part of the operations of the firm.
Qualifications: The following qualifications are requirements of the position: • Bachelor’s Degree in Construction Management, Business, or a related field. Relevant experience as a substitute for degree will be considered • Experience working within the Architecture, Engineering, or Construction fields preferred • Ability to work well and communicate with all disciplines within the firm as well as clients, consultants, and other project stakeholders • Confident and persuasive communication skills • Must have strong organizational skills • Must have ability to multi-task and manage multiple projects through to completion • Experience with Sharefile, Access, or similar management software preferred. • Experience with Microsoft Office Suite required.
