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Research Finance Analyst

1 month ago

Tampa, United States Moffitt Cancer Center Full time $60,000 - $74,000
Research Financial Analyst II

Position Highlights: 

  • With moderate oversight, a Research Financial Analyst II, which is an experienced professional role, receives work assignments of increasing complexity. The position will manage all phases of research award administration including pre and post award. 
  • The primary function of the role is research fund portfolio management, including: budget forecasting, monitoring utilization to ensure fiscal compliance, resolving accounting issues, and providing direct financial advisory services. 
  • Act as a liaison between the Principal Investigator, our central Sponsored Award offices (Office of Sponsored Research and Research Finance), and various other Moffitt departments to appropriately manage an award through its various life cycles. 
  • Manage sponsored awards, this position requires knowledge of sponsor specific reporting requirements, including but not limited to 0MB circulars A-110, A-122, and A-133 (administrative and audit requirements for educational and nonprofit institutions) as well as Moffitt's Institutional guidelines. 
  • With growing expertise in grant management, will serve as a mentor to junior team members, providing guidance and support that reinforces training to catalyze development and advancement.
Responsibilities: 

  • Grant Submission Budget Preparation:
    • Collaborates with Grant Administrators, Principal Investigators, and other support staff to review/coordinate aspects of grant submission, provide guidance with budget and budget justification

  • Active Grant Management:
    • Performs financial analysis on complex PI portfolio of accounts and provides guidance on strategic planning to maximize budget utilization in a fiscally responsible manner.
    • Develops forward-thinking forecasts based on historical spending trends, future planned spending, and overall funding portfolio.
    • Reconcile actual spending against approved budget, rebudgeting as necessary and allowed throughout the grant cycle.
    • Advise regarding the allowability of costs to be charged to a grant. Work with peers and Research Finance to resolve complex accounting issues.
    • Identifies and prevents projected overruns, preparing appropriate cost transfers as needed throughout the grant cycle.
    • Coordinate with Office of Sponsored Research (OSR) and Research Finance (RF) to facilitate timely award activation.
    • Identifies, proposes and implements creative solutions to potential grant issues.
    • Maintain & monitor institutional match funds, as required by specific funding mechanisms.
    • Facilitates budgetary controls as it relates to varying expenditures including equipment, clinical trials, animal work, etc.

  • Grant Close-Out:
    • Partners with Purchasing, Accounts Payable, and other departments to ensure incurred expenses are liquidated timely for appropriate closeout of all expired projects.
    • Collaborate with Research Finance to address grant close-out items.

  • Stays current with all new and existing regulatory requirements and institutional policies/procedures, and keeps PIs and department leadership informed of changes.
  • Verifies and assures fiscal compliance of expenditures per terms and conditions specified by funding mechanism
  • Manages faculty and staff effort appointments by factoring in PI recommendations, budget projections, and award specific effort requirements. Ensures alignment with OMB Circular A-122 and National Institutes of Health (NIH) salary cap guidelines.
  • Coordinates regularly scheduled time/effort reports to ensure accuracy and compliance with guidelines.
  • Manages regulatory compliance with items related to Comparative Medicine, Institutional Review Board (IRB), etc, as it pertains to the funding mechanism.
  • Ensures proposal compliance with Division and grantor policies and procedures, as well as those of subcontracting institutions.
  • Coordinate with Moffitt Foundation to request and manage donations received to support research driven initiatives.
  • Work with Financial Analysis Research Operations for set up and management of operational dollars.
  • Collaborate with Research Division Administration leadership on the initiation of new positions, replacement positions and termination of positions, dependent on funding availability.
  • Collaborate with Innovation Office and Alliance Relations on the management of Industry Sponsored agreements.
  • Responsible for working with Department Chairs, Program Leaders, & other Research leadership to prepare and manage department or program specific budgets.
  • Work daily with Office of Sponsored Research, Research Finance, Grant Administrators and Pis on daily basis in management of grants and ensuring compliance
  • Mentor junior staff (Research Financial Analyst I & Assistant) by providing guidance and support that reinforces training to catalyze development and advancement.
  • Represents Department as with grant subject resource.
  • Audits accounts as assigned for consistency.
  • Analyzes financial data and develops comprehensive reports to present key financial metrics.
  • Provide feedback on implementation of new systems & processes to facilitate all aspects of grant management.
Credentials and Experience: 

  • Bachelor's Degree – field of study: Business Administration, Finance, or Accounting
  • 3 years of financial (i.e. forecasting, budgeting, analysis, etc.) experience, including at least 1 year of extramural funding (i.e. NIH, State of Florida, Foundation, etc.) management experience.
Preferred Exp: 2 years of extramural funding management experience