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Front Desk Supervisor

4 months ago

Bensalem, United States Candlewood Suites Bensalem-Philadelphia Area Full time
JOB TITLE: Front Desk Supervisor
REPORTS TO: General ManagerFLSA STATUS: Non-Exempt
JOB OVERVIEW:The Front Desk Supervisor is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk and is the lead Front Desk support for the General Manager. The main focus of the role is the training, supervising, and scheduling of the front desk team. This role also assists the General Manager with the accounting and human resources functions of the Front Office. The Front Desk Supervisor serves as the lead point person with regards to the Front Desk technology systems and in-house guest marketing initiatives. The Front Desk Supervisor also represents the hotel with all guests in the absence of the General Manager and will also function as a GSR as needed.
DUTIES AND RESPONSIBILITIES:
  • Deliver on the promise of IHG in all interactions with guests and clients. Manage according to the IHG standards and instill a passion for customer service in all associates of the hotel.
  • Ensure all staff is properly trained on all front desk operations, hotel facilities, and services, local directions, and safety and emergency procedures. Ensure all staff has the supplies needed to effectively carry out their job functions.
  • Supervise the front desk and reservation functions to ensure the delivery of superior guest services, the security of monies, credit card transactions, and guest information.
  • Responsible for the supervision of the security of cash, credit card transactions, and guest information.
  • Supervise the overall seasonal demand reservation strategy as communicated by the hotel management team with regard to room type and length of stay pricing. Work with the hotel’s property management system (Opera) and Concerto to maximize revenue through occupancy and rate adjustments based on market conditions.
  • Establish effective Front Desk communication and information system through logs, department meetings, and one-on-one interaction with the staff.
  • Ensure guest special requests are fulfilled and proper delivery of guest services is delivered.
  • Supervise the daily execution of the Cupboard and the Lending Locker ensuring each is stocked and maintained in an orderly and appealing manner.
  • Establish and implement appropriate service recovery guidelines in order to ensure complete guest satisfaction. Respond to guest complaints or concerns in a prompt and professional manner.
  • Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management.
  • Register guests, issue room keys, and provide information on hotel services and room location. Answer phones in a prompt and courteous manner.
  • Supervising the accurate processing of all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposits, and counting/securing assigned cash bank(s).
  • Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up.
  • Regularly sell hotel rooms through direct client contact.
  • Ensure compliance with federal, state, and local laws regarding health, safety, and alcohol services.
  • Perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:
  • High School diploma or equivalent required.
  • Two years of previous extended-stay hotel experience is required.
  • Previous background from the extended stay industry preferred.
  • Ability to speak, read, and write fluent English; other languages beneficial.
  • Professional verbal and written communication skills.
  • Problem-solving, reasoning, motivating, organizational, and training abilities are preferred.
  • Experience with Microsoft Office and Opera systems is required.
  • A valid driver’s license is required.
  • Frequently standing up, bending, climbing, kneeling, and moving about the facility.
  • Carrying, lifting, or pulling items weighing up to 50 pounds.
  • Frequently handling objects and equipment.
  • Will be required to work mornings, evenings, weekends, and holidays.