Office Assistant

1 month ago

springfield, United States ISMIE Mutual Insurance Company Full time

Basic Functions:

Navigate the IL General Assembly website, including, but not limited to printing reports and schedules, coordinate Zoom and in-house meetings and conferences. Be proficient in paper filing systems, and quick to learn internal image filing systems (ImageRight). Establish a working relationship with the building management team.


Specific Position Responsibilities:

  • Track legislation, legislative calendars, prepare schedules, reports, and the Primary Lists.
  • Work with the Governmental Affairs staff improving efforts in monitoring legislative activities.
  • Coordinate Zoom meetings, conference calls and in-house meetings with staff and with outside contacts.
  • Type, word process, scan, and proofread correspondence and documents.
  • Assist in maintaining internal image filing system ImageRight and paper files.
  • Work with the tenants, building management, building guard, and the Senior Director resolving building issues.
  • Investigate Compliance obligations and continue to work with Compliance as requirements continue to develop.
  • Work with and serve as back-up for the other secretaries as needed.
  • Be responsible for purchase requests for common office supplies, office stationery and procedures for same.
  • Assure Springfield office is compliant with all ISMIE/ISMS policies and procedures. Work with the Human Resources division to develop any needed materials for Springfield.
  • Additional duties and responsibilities as required.


Desirable Qualifications:

High school graduate or equivalent. Three years office experience, including navigating the internet and Zoom conference meetings. Excellent word processing and typing skills. Must be a service-oriented individual capable of working well with a wide variety of personalities and multi-tasking.


Essential Physical Requirements of Position:

  • Visual acuity to read written information in a standard font.
  • Ability to communicate verbally.
  • Ability to operate a keyboard/computer; and to read from a computer screen and operate a telephone.
  • Ability to participate in presentations and meetings.
  • Ability to move about to accomplish tasks, attend meetings and scheduled events.


Internal and External Contacts:

Governmental Affairs, Compliance, Legal, Finance, Purchasing and Administration, Physicians, building management, tenants, state agency staff, legislators’ staff, and the public.



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