Billing Coordinator

1 week ago

San Francisco, United States Thornton Tomasetti Full time

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

We are seeking Billing Coordinators to join our growing team. The role is to support the migration from Deltek to Microsoft Dynamics ERP systems, making it an ideal opportunity for someone with billing experience within a professional service environment.

RESPONSIBILITIES:

  1. Set up new projects and monitor the status of existing projects in the accounting system.
  2. Effectively communicate with Project Managers regarding contract documents, change orders, and other contract modifications, approvals, and any additional service related to billing.
  3. Compile, analyze, & process a high volume of project bills to clients on a monthly basis.
  4. Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines.
  5. Review weekly timesheets to ensure that they have been submitted and approved prior to invoicing.
  6. Maintain project billing folder and accounting system to ensure all invoices and other project-related documents are readily accessible for project managers & accounting department.
  7. Communicate professionally with project managers, clients, and other staff providing accurate information and responding timely to inquiries and completion of assignments.
  8. Investigate billing errors, resolve discrepancies, and reconcile the account.

QUALIFICATIONS:

  1. 2 - 8 years plus of billing experience, preferably in the engineering, architectural, or construction industry.
  2. Associate or bachelor’s degree in accounting/finance or a similar field.
  3. Familiarity with Government Agency Billing & Audits preferred: WAWF/DCAA/PANYNJ/FAR/GSA
  4. Knowledge of Dynamics software is ideal.
  5. Proficient in MS Excel.
  6. Excellent analytical and problem-solving skills.
  7. Strong written and verbal communication skills.

Benefits

Depending on your employment status, benefits may include:

  1. Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
  2. Flexible Spending Accounts for Medical & Childcare
  3. Paid Time Off, Family Leave for New Parents, Volunteer Time
  4. Tuition Reimbursement
  5. Commuter Transit (where available)
  6. 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
  7. Fitness Reimbursement
  8. And other various wellness, diversity/inclusion and employee resource programs and initiatives

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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