New U Women's Clinic and Aesthetics | Executive Assistant | kennewick, wa

5 days ago

kennewick, United States New U Women's Clinic and Aesthetics Full time

The Executive Assistant to the CEO is a vital role, providing dedicated support to ensure the CEO’s priorities are met and the organization operates efficiently. This position requires a proactive problem-solver with exceptional organizational and communication skills, a meticulous eye for detail, and a proven ability to handle high-level administrative responsibilities with the utmost confidentiality and professionalism.


What you bring to the table:

  • A proactive and resourceful mindset with exceptional communication skills and meticulous attention to detail.
  • Experience working in an office environment, managing administrative duties, and providing direct support to senior executives.
  • A proven ability to prioritize tasks, adapt to a fast-paced environment, and maintain strict confidentiality with sensitive information.
  • A collaborative and team-oriented approach with a willingness to tackle challenges.
  • Must be willing to travel as needed and work weekends to attend conferences or other events to support the CEO’s operations.


What would my job responsibilities be?

  • Provide exclusive support to the CEO, ensuring that organizational goals and priorities are met efficiently.
  • Manage the CEO’s professional and personal scheduling, including agendas, email, phone calls, and other logistical tasks.
  • Coordinate complex calendar management and act as the primary liaison for internal and external communications on behalf of the CEO.
  • Oversee the CEO’s travel logistics, including accommodations, transportation, and itinerary management.
  • Provide comprehensive administrative support, including creating documents, maintaining filing systems, and managing databases.
  • Organize CEO communications and plan executive-level meetings and events, including off-site engagements.
  • Refine and maintain internal processes that enhance the CEO’s workflow and productivity.


Requirements:

  • Three or more years of experience in an administrative role supporting senior executives.
  • Excellent written and verbal communication skills with a professional demeanor.
  • Strong time-management and multitasking skills with the ability to organize and coordinate multiple projects simultaneously.
  • Proficiency with office productivity tools and a demonstrated aptitude for learning new software systems.
  • Flexibility to adapt to changing priorities and an eagerness to take on challenges.
  • A commitment to maintaining confidentiality and professionalism at all times.
  • Must be willing to travel as needed and work weekends to attend conferences or other events to support the CEO’s operations.


Preferred Qualifications:

  • Experience in budget and expense management.
  • A background in developing and refining internal processes and organizational systems.


Some of our amazing benefits:

  • Competitive salary and comprehensive training.
  • Discounts on company products and services.
  • Medical, dental, and vision insurance plans.
  • 401(k) retirement plan with matching contributions.
  • Paid time off opportunities.

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