Production Coordinator
3 days ago
Resourcing & Staffing
- Maintain and update production staffing records in resource management software
- Assist in forecasting team utilization, advising on full-time and freelance staffing needs.
- Coordinate freelance onboarding processes in partnership with HR.
- Conduct rate negotiations based on client rate cards.
- Collaborate with regional teams to fulfill inter-regional project staffing requirements.
- Act as point person and guide to freelancers navigating agency processes
Recruitment
- Drive recruitment efforts for production roles, including developing and executing recruitment strategies.
- Maintain an up-to-date database of production staffing resources.
Proposal Coordination
- Lead proposal evaluation alongside leadership to determine viable project opportunities.
- Oversee proposal staffing and kickoffs.
- Prepare and distribute weekly proposal tracking reports to senior management.
- Act as RFI coordinator, working with Business Development and Account Services to answer RFIs, and maintain our RFI boilerplate document.
- Review and proof proposals for accuracy and alignment with standards.
Administrative & General Support
- Provide administrative assistance to the Chief Implementation Officer.
- Arrange capabilities presentations with vendors.
- Organize and schedule internal workshops.
- Coordinate meetings, interviews, and presentations related to production staffing needs.
- Manage and maintain the executive production schedule in Outlook.
Qualifications
- In-depth understanding of production roles and responsibilities in corporate event production.
- Proficient in Excel, Word, PowerPoint, and Keynote.
- Familiar with software-based production management tools.
- Exceptional email communication skills.
- Capable of handling a wide variety of projects and personalities
- Strong multi-tasking skills with an ability to prioritize effectively.
- Passionate about creating and refining efficient processes
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