Production Coordinator

3 days ago


new york city, United States Clarity Recruiting Full time

Resourcing & Staffing

  • Maintain and update production staffing records in resource management software
  • Assist in forecasting team utilization, advising on full-time and freelance staffing needs.
  • Coordinate freelance onboarding processes in partnership with HR.
  • Conduct rate negotiations based on client rate cards.
  • Collaborate with regional teams to fulfill inter-regional project staffing requirements.
  • Act as point person and guide to freelancers navigating agency processes


Recruitment

  • Drive recruitment efforts for production roles, including developing and executing recruitment strategies.
  • Maintain an up-to-date database of production staffing resources.


Proposal Coordination

  • Lead proposal evaluation alongside leadership to determine viable project opportunities.
  • Oversee proposal staffing and kickoffs.
  • Prepare and distribute weekly proposal tracking reports to senior management.
  • Act as RFI coordinator, working with Business Development and Account Services to answer RFIs, and maintain our RFI boilerplate document.
  • Review and proof proposals for accuracy and alignment with standards.


Administrative & General Support

  • Provide administrative assistance to the Chief Implementation Officer.
  • Arrange capabilities presentations with vendors.
  • Organize and schedule internal workshops.
  • Coordinate meetings, interviews, and presentations related to production staffing needs.
  • Manage and maintain the executive production schedule in Outlook.


Qualifications

  • In-depth understanding of production roles and responsibilities in corporate event production.
  • Proficient in Excel, Word, PowerPoint, and Keynote.
  • Familiar with software-based production management tools.
  • Exceptional email communication skills.
  • Capable of handling a wide variety of projects and personalities
  • Strong multi-tasking skills with an ability to prioritize effectively.
  • Passionate about creating and refining efficient processes



  • new york city, United States A-V Services, Inc. Full time

    The Production Coordinator will work alongside event & video producers with planning and coordination of all aspects of video production shoots and live in-person and virtual events. The successful Event Coordinator will demonstrate strong communication and organization skills, ability to self-manage, a well-rounded understanding of production equipment and...


  • new york city, United States A-V Services, Inc. Full time

    The Production Coordinator will work alongside event & video producers with planning and coordination of all aspects of video production shoots and live in-person and virtual events. The successful Event Coordinator will demonstrate strong communication and organization skills, ability to self-manage, a well-rounded understanding of production equipment and...


  • new york city, United States Basic Resources, Inc. Full time

    The Production Coordinator is responsible for tracking all aspects of bulk purchase orders for their brands assigned and updates SAP system on a daily basis. The Production Coordinator is the gatekeeper of all activity that takes place for both pre-production and bulk production for on-time delivery. Collaborates with agent/vendors as well as cross...


  • New York, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a leading manufacturer of men's and women's apparel. They are...


  • new york city, United States Solomon Page Full time

    Our client, a News & Entertainment brand, is seeking a Production Coordinator with editing skills to join their team for a 3+ month contract opportunity. This position supports and contributes to the daily production of Marketing & Creative, including on-air and off-air news promos, internal and external sizzle presentations, radio promos, show elements, and...


  • new york city, United States Solomon Page Full time

    Our client, a News & Entertainment brand, is seeking a Production Coordinator with editing skills to join their team for a 3+ month contract opportunity. This position supports and contributes to the daily production of Marketing & Creative, including on-air and off-air news promos, internal and external sizzle presentations, radio promos, show elements, and...


  • New York, United States Clarity Recruiting Full time

    Resourcing & StaffingMaintain and update production staffing records in resource management softwareAssist in forecasting team utilization, advising on full-time and freelance staffing needs.Coordinate freelance onboarding processes in partnership with HR.Conduct rate negotiations based on client rate cards.Collaborate with regional teams to fulfill...


  • New York, United States Amerex Group LLC Full time

    Company DescriptionAmerex Group LLC is a leading manufacturer of outerwear and swimwear with design and manufacturing capabilities in various fabrics including fur, faux fur, wool, and nylons. With divisions catering to Ladies, Men's, and Kids, Amerex offers a wide range of outerwear and swimwear for the whole family. The company's growth is driven by...


  • New York, New York, United States 24 Seven Talent Full time

    Global Leader in Consumer Products Seeks Production AssistantAbout Our Client:Our client is a renowned global leader in developing and manufacturing a diverse range of consumer products, including fashion accessories, home decor, tableware, and travel accessories.Key Responsibilities:Establish and manage production schedules with vendors, negotiate terms,...


  • New York, New York, United States United Legwear and Apparel Company Full time

    Job Title: Production CoordinatorWe are seeking a highly organized and detail-oriented Production Coordinator to join our team at United Legwear and Apparel Company. The successful candidate will be responsible for coordinating daily communication between factory/vendors/suppliers and internal related departments to ensure production expectations are met.Key...


  • New York, New York, United States Diamond Foundry Full time

    At VRAI, we're revolutionizing the diamond industry with our sustainable and innovative approach. As a Production Coordinator, you'll play a crucial role in ensuring the smooth operation of our production processes. Your responsibilities will include overseeing daily order validation, managing partner marketplace order processing, and addressing showroom...


  • New York, New York, United States Live Nation Entertainment Full time

    Job SummaryLive Nation Entertainment is a global leader in live entertainment, comprising Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Our company is passionate about creating memorable experiences for fans and artists alike.We are seeking a highly motivated and organized Production Coordinator to join our team. As a key member of...


  • new york city, United States Russell Tobin Full time

    Russell Tobin and Associates is seeking a Product Security Coordinator for one of our top media & entertainment clients!Location: Glendale, CA, Seattle, WA, or New York, NY - HybridPay: $40-50/hr DOESchedule: 8am - 5:00pm, Monday - FridayOverview:The Product Security Coordinator will be responsible for the relationship, scheduling, and coordination of work...


  • new york city, United States Russell Tobin Full time

    Russell Tobin and Associates is seeking a Product Security Coordinator for one of our top media & entertainment clients!Location: Glendale, CA, Seattle, WA, or New York, NY - HybridPay: $40-50/hr DOESchedule: 8am - 5:00pm, Monday - FridayOverview:The Product Security Coordinator will be responsible for the relationship, scheduling, and coordination of work...


  • New York, New York, United States House of Blues Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Production Coordinator to join our team at Live Nation Entertainment. As a key member of our production team, you will be responsible for ensuring the smooth execution of live events and concerts at our venues.Key Responsibilities:Assist in the planning and coordination of live events,...

  • Production Coordinator

    2 months ago


    New York, United States A-V Services, Inc. Full time

    The Production Coordinator will work alongside event & video producers with planning and coordination of all aspects of video production shoots and live in-person and virtual events. The successful Event Coordinator will demonstrate strong communication and organization skills, ability to self-manage, a well-rounded understanding of production equipment and...


  • New York, New York, United States Scholastic Full time

    Job SummaryThe Production Coordinator will oversee all aspects of audio production scheduling, including maintenance of schedules and report spreadsheets, and lead review status of all productions in process during weekly production meetings. The role requires excellent project management skills, knowledge and competency with Excel, and detail-oriented...


  • New York, United States Fourth Floor Full time

    Our client, a textile company is seeking a Production Coordinator to join their teamResponsibilities:Ensure timely deliveries and make time and action calendars.Collaborate with the Sales department to collect orders for both seasonal and replenishment inventory.Create purchase orders and verify all details with factories.Liaise with the Design and Buying...


  • new york city, United States Russell Tobin Full time

    What are we looking for in our Product Development Coordinator?Job Title: Product Development CoordinatorDuration: 3 Month W2 ContractLocation: Hybrid; Onsite in New York 10038Pay: $25-$34/hour depending on experienceDESCRIPTION:The Associate Product Developer, Sampling is an individual contributor responsible for coordinating the end-to-end sampling...


  • New York, New York, United States Solomon Page Full time

    Production Coordinator OpportunityWe are seeking a highly skilled and detail-oriented Production Coordinator to join our team at Solomon Page. This role will support the daily production of Marketing & Creative, including on-air and off-air news promos, internal and external sizzle presentations, radio promos, show elements, and more.Key...