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Office Manager

2 months ago

miami, United States Leeds Professional Resources Full time

Job Summary:

The Office Manager will oversee daily operations within a law firm specializing in pre-injury claims, ensuring the efficient functioning of administrative, clerical, and legal support services. This role requires a deep understanding of law firm operations, especially in personal injury or pre-injury law, and involves managing staff, coordinating workflow, and maintaining office systems to support legal professionals. The Office Manager is pivotal in maintaining a productive and organized work environment.


Key Responsibilities:

  • Oversee the day-to-day administrative operations of the law firm, ensuring efficient workflow and adherence to firm policies.
  • Manage office staff, including paralegals, legal assistants, and administrative personnel, ensuring tasks are completed accurately and on time.
  • Ensure client files are properly managed and maintained, especially those related to pre-injury claims, ensuring confidentiality and compliance with legal requirements.
  • Coordinate with attorneys to ensure proper case management, including the tracking of deadlines, court dates, and documentation needs.
  • Monitor and maintain office equipment, supplies, and legal software systems.
  • Assist in the preparation and submission of legal documents related to pre-injury cases, including intake forms, insurance claims, and other client documentation.
  • Develop and implement office policies and procedures to improve efficiency and ensure compliance with legal standards.
  • Handle client inquiries and maintain client relations, ensuring a positive and professional experience.
  • Manage office budgets, invoicing, and expenses to support financial goals.
  • Ensure compliance with local, state, and federal regulations that pertain to law office management and client representation.
  • Assist in staff recruitment, onboarding, and ongoing training and development.


Qualifications:

  • Bachelor’s degree in business administration, legal studies, or related field.
  • 4+ years of experience as an office manager in a law firm, preferably in the personal injury or pre-injury space.
  • Strong understanding of law firm operations, including legal filing, documentation, and compliance requirements.
  • Excellent organizational and leadership skills, with the ability to manage multiple tasks and staff members simultaneously.
  • Proficiency in legal software (e.g., Clio, MyCase) and Microsoft Office Suite.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with clients, attorneys, and staff.
  • Experience managing budgets, office expenses, and vendor relations.
  • Detail-oriented, with the ability to maintain confidentiality and professionalism in a legal setting.