Document Control Manager

1 month ago

chicago, United States VINCI Construction Grands Projets USA Full time

Project Overview:

The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. The Document Control Manager will, under limited supervision, develop document management process, lead and manage document control team, procedures and information management systems in support of the Design and Construction, among other departments.


Responsibilities:

  • Work in close interface with IT head office persons of JV partners and with supplier of the EDMS
  • Requires sufficient experience and hindsight to have a strategic vision of Doc Control in the broad sense of process management, rather than focusing on pure document administration: managing the implementation of the document management process, beyond the EDMS, even if participating actively in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client...).
  • Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements.
  • Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…)
  • Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants.
  • Management of Digital Document Platforms and user’s access.
  • Ensure that internal document controls procedures are established and followed. Enforce document control requirements and rules for standards. Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
  • Demonstrated leadership and supervisory skills to provide direction, technical leadership, training, and guidance to staff members
  • Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients.
  • Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments.
  • Examine documents, such as blueprints, drawings, change orders, and specifications for general completeness and accuracy of data.
  • Confer with document originators or appropriate personnel to resolve discrepancies with documents.
  • Post changes to documents, especially construction drawings and related construction documents to maintain the most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors).
  • Collaborates closely with the Quality team, Project management team, Technical team
  • Assists and works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.


Qualifications:

Required

  • Bachelor's of Science in Engineering, Architecture, Computer Science, Economics, Administration, or related fields.
  • Minimum 10 years’ experience within Design-Build Projects, in construction phase
  • Minimum 7 years or significant experiences in major construction project in position of Doc Control manager, including process development and managing a team
  • Proficiency in MS Office (Outlook, Word, and Excel) and BlueBeam, SharePoint
  • Ability to assume responsibility, interface and communicate effectively with others
  • Project management and administrative skills necessary to plan, organize, coordinate, and control the development and execution of many projects – including cost and schedule control
  • Ability to manage multiple assignments in a fast paced manufacturing environment
  • Knowledge of a structured project management or project development and execution process required
  • Excellent rigor and clarity
  • Experience working on Joint Venture (JV) construction projects
  • Excellent verbal, analytical, organizational, and written skills.
  • Ability to work in multicultural environment.
  • Fluent in English with professional proficiency.
  • Valid Driver's License.


Preferred

  • Preferable experience in document management software: Autodesk Construction Cloud, ProjectWise, Procore, eBuilder, Aconex, A-Site, InEight
  • Experience with construction safety.


Work Environment:

  • Involves a dynamic and challenging work environment.
  • Includes tasks such as maintaining and repairing heavy machinery, ensuring equipment operates efficiently, and adhering to safety protocols in construction sites.
  • Required to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on-site.


Physical Demands:

  • Must be able to lift 25lbs.
  • Walking and standing while in-office or on-site.
  • Occasional climbing on and off equipment and bending to inspect.

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