Ballard Global | Executive Assistant | miami, fl
4 days ago
Join a dynamic and fast-paced private investment firm committed to delivering exceptional results and fostering a culture of excellence. We seek a highly skilled and professional Executive Assistant to support our executive team and provide personal assistant responsibilities to the CEO. This critical role requires exceptional organizational skills, discretion, and the ability to manage professional and personal priorities seamlessly.
Position Summary:
As the Executive and Personal Assistant, you will provide comprehensive administrative support to senior executives, primarily focusing on the CEO. This includes managing business operations and assisting with personal responsibilities to ensure the CEO’s time is optimized and priorities are effectively managed.
Key Responsibilities:
Executive Support:
- Manage complex calendars, coordinate meetings, and organize travel arrangements (domestic and international).
- Prepare and edit correspondence, presentations, and reports with high accuracy.
- Organize and manage company and investor events.
Personal Assistant to the CEO:
- Handle personal scheduling, appointments, and errands, seamlessly integrating professional and personal commitments.
- Manage household-related tasks, including liaising with vendors and contractors.
- Organize personal travel arrangements, reservations, and events.
- Assist with special personal projects and initiatives, maintaining confidentiality at all times.
Meeting Coordination:
- Organize and schedule meetings, including preparing agendas, taking detailed minutes, and following up on action items.
- Coordinate with internal stakeholders to ensure meetings align with strategic priorities.
Project Management:
- Assist in managing special projects for the firm and the CEO, ensuring timely delivery and attention to detail.
- Conduct research, compile data, and provide insights to support professional and personal decision-making processes.
Office & Personal Management:
- Maintain a well-organized system for filing and documentation for business and personal records.
- Ensure smooth office operations, liaising with vendors, building management, and managing supplies.
The ideal candidate for the Executive Assistant & Personal Assistant to CEO role, based on the job description, would embody the following traits and personality characteristics:
Professional Attributes:
Highly Organized and Detail-Oriented:
- Capable of precisely juggling multiple complex schedules, tasks, and responsibilities.
- Ensures no detail is overlooked in both professional and personal matters.
Proactive and Resourceful:
- Anticipates needs before they arise and solves problems independently.
- Displays a "can-do" attitude, taking initiative to ensure smooth operations.
Discreet and Trustworthy:
- Handles sensitive information with utmost confidentiality.
- Maintains the highest level of professionalism, particularly in high-pressure situations.
Adaptable and Flexible:
- Thrives in a fast-paced environment and adjusts seamlessly to shifting priorities.
- Comfortable managing diverse tasks, from executive-level duties to personal errands.
Strong Communication Skills:
- Articulates clearly and professionally in written and verbal interactions.
- Effectively liaises with internal teams, external stakeholders, and service providers.
Interpersonal Traits:
Polished and Professional:
- Maintains a calm and composed demeanor, representing the firm and CEO with poise.
- Reflects the high standards of the private investment firm's culture.
Relationship-Builder:
- Develop positive relationships with team members, clients, and vendors.
- Demonstrates emotional intelligence and understands the nuances of supporting high-level executives.
Supportive and Reliable:
- Serves as a dependable right hand for the CEO, ensuring their professional and personal lives run efficiently.
- Balances empathy with assertiveness to provide outstanding support.
Creative Problem Solver:
- Thinks critically to navigate challenges or surprises in day-to-day tasks.
- Brings innovative solutions to complex problems.
Work Style:
- Independent: Capable of managing responsibilities without constant oversight.
- Collaborative: Enjoys working in partnership with executives and contributing to team success.
- Disciplined: Maintains focus and efficiency, even under demanding deadlines.
This ideal candidate would exhibit a blend of professionalism, adaptability, and a results-oriented mindset, ensuring the CEO's time and priorities are managed with excellence while reflecting the firm's values.
Qualifications:
Experience:
- Minimum of 5 years of experience as an Executive Assistant.
Education: Bachelor’s degree required
Skills:
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Strong written and verbal communication skills.
What We Offer:
- Competitive salary and performance-based bonuses.
- Comprehensive health benefits (medical, dental, vision).
- Opportunities for professional growth and development.
-
miami, United States Insight Global Full timeRequired Skills & Experience10 years of experienceFamiliarity with MS Office.Bilingual in English/SpanishStrong communication skills (written & verbal)Problem solving skillsNice to Have Skills & ExperienceBilingual in English/Spanish - strongly preferredJob DescriptionOne of our top financial services clients is looking for an Executive Assistant to join...
-
miami, United States Insight Global Full timeRequired Skills & Experience10 years of experienceFamiliarity with MS Office.Bilingual in English/SpanishStrong communication skills (written & verbal)Problem solving skillsNice to Have Skills & ExperienceBilingual in English/Spanish - strongly preferredJob DescriptionOne of our top financial services clients is looking for an Executive Assistant to join...
-
miami, United States Insight Global Full timeJOB DESCRIPTIONInsight Global is seeking a polished Executive Assistant in Miami to support a clients CEO. The ideal person will be comfortable in a fast-paced work environment and handle multiple tasks seamlessly. There will be a significant amount of personal assistant responsibilities associated with this role. This person must also be comfortable caring...
-
miami, United States Insight Global Full timeJOB DESCRIPTIONInsight Global is seeking a polished Executive Assistant in Miami to support a clients CEO. The ideal person will be comfortable in a fast-paced work environment and handle multiple tasks seamlessly. There will be a significant amount of personal assistant responsibilities associated with this role. This person must also be comfortable caring...
-
miami, United States Insight Global Full timeRequired Skills & Experience• Strong understanding of digital marketing concepts and best practices. • Proficiency in using digital advertising platforms, such as Meta- Ads Manager and Google Ads Manager. • Experience with Google Analytics, ability to identify key points and analyze data for client recommendations • Excellent written and verbal...
-
Estate Planning Assistant
1 week ago
Miami, Florida, United States Ascension Global Staffing & Executive Search Full timeJob TitleEstate Planning Assistant - Miami, FLAbout the JobWe are seeking a highly organized and detail-oriented Trust and Estate Legal Assistant to support our client's firm in Miami, FL. The ideal candidate will have exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment.Key...
-
Home Health Nurse
7 days ago
Miami, Florida, United States Maxicare Select - Miami, FL Full timeJob Title: Home Health Nurse - Miami, FLAbout Us:Maxicare Select, Inc. is a licensed and accredited worker's compensation and private duty home health agency serving the South Florida area with quality home health care services. Our company values its people and prioritizes their well-being.Estimated Salary: $80,000 - $120,000 per yearResponsibilities:Visit...
-
FL Cafe | Kitchen Chef | miami, fl
2 weeks ago
miami, United States FL Cafe Full timeCompany Description We suggest you enter details here. Role Description This is a full-time on-site role for a Kitchen Chef at FL Cafe in Miami Beach, FL. The Kitchen Chef will be responsible for overseeing the daily operations of the kitchen, preparing and cooking meals, creating new menus, managing kitchen staff, and ensuring food safety standards are met....
-
Executive Culinary Specialist
5 days ago
miami, United States FL Cafe Full timeAbout FL CafeWe are a premier dining destination in Miami Beach, FL, committed to serving exceptional cuisine and providing an outstanding customer experience.Job SummaryThe Executive Culinary Specialist will oversee the daily operations of our kitchen, preparing and cooking meals, creating new menus, managing kitchen staff, and ensuring food safety...
-
miami, United States Insight Global Full timeA client of Insight Global is looking to bring on a Facilities and Maintenance Manager for their two aviation engine manufacturing plants in Miami, FL. This person will be responsible for managing three maintenance technicians, as well as three security technicians. Responsibilities include: - Oversee daily operations of facility maintenance, including HVAC,...
-
miami, United States Insight Global Full timeJob Title: Order Processing SpecialistLocation: 82 NE 26th St, Miami, FL, 33127 (3 days onsite)Duration: 3+ months with intent to extend/convertStart Date: 1/6/24Interview Process: Technical assessment and 2-3 Teams interviews Rate: $22-24hr MUST HAVES:2-3+ years of experience with data entry, account management, analytics, order processing, and/or...
-
miami, United States Insight Global Full timeJob Title: Order Processing SpecialistLocation: 82 NE 26th St, Miami, FL, 33127 (3 days onsite)Duration: 3+ months with intent to extend/convertStart Date: 1/6/24Interview Process: Technical assessment and 2-3 Teams interviews Rate: $22-24hr MUST HAVES:2-3+ years of experience with data entry, account management, analytics, order processing, and/or...
-
Insight Global | Facilities
4 days ago
miami, United States Insight Global Full timeA client of Insight Global is looking to bring on a Facilities and Maintenance Manager for their two aviation engine manufacturing plants in Miami, FL. This person will be responsible for managing three maintenance technicians, as well as three security technicians. Responsibilities include: Oversee daily operations of facility maintenance, including HVAC,...
-
miami, United States Frontera Capital Advisors Full timeCompany DescriptionFrontera Capital Advisors is a Corporate Finance Advisory firm focusing on cross-border M&A. Role DescriptionThis is a full-time on-site role as an Executive Assistant at Frontera Capital Advisors in Miami, FL. As an Executive Assistant, you will provide high-level administrative support by conducting research, preparing statistical...
-
Pilates Fitness Specialist
1 week ago
Miami, Florida, United States Alper JCC Miami Full timeWe are seeking a highly motivated and experienced Pilates Instructor to join our team at the Alper JCC Miami in sunny Miami, FL.About the RoleThe successful candidate will be responsible for teaching group and private Pilates classes, creating engaging programming to attract and retain membership, and maintaining a safe and clean studio...
-
miami, United States Bayer Full timeAt Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where 'Health for all Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our...
-
Miami Corporate Lawyer Assistant
2 days ago
Miami, Florida, United States Ascension Global Staffing & Executive Search Full timeJob OverviewWe are seeking a highly skilled and experienced Practice Assistant to join our team at Ascension Global Staffing & Executive Search in Miami, FL. The ideal candidate will have a strong background in legal assistance, with a minimum of three years of experience working in a law environment.About the RoleThe successful candidate will be responsible...
-
University of Miami | Staff
5 days ago
miami, United States University of Miami Full timeUniversity of Miami is seeking a Registered Nurse (RN) Educator for a nursing job in Miami, Florida.Job Description & RequirementsSpecialty: EducatorDiscipline: RNDuration: Ongoing40 hours per weekShift: 8 hours, daysEmployment Type: StaffGordon CenterThe University of Miami/UHealth Medical Training Lab is currently seeking a full time Nurse Educator to work...
-
Paid Search Specialist
3 months ago
Miami, United States Optimum7 Full timePaid Search Specialist (Hybrid, Miami, FL) About Us Optimum7 is a marketing-focused digital agency driven by a relentless pursuit of growth and innovation in digital marketing and eCommerce solutions. Led by our founder, Duran Inci, who brings over 20 years of expertise in digital marketing and web development, we are a dynamic and results-oriented team that...
-
Miami, United States Bayer Full timeAt Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where 'Health for all Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our...
