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Sr. Administrative Assistant, Luxury Brands

3 months ago

Portland, United States KOHLER Full time

Sr. Administrative Assistant, Luxury Brands & Wellness

Work Mode: Hybrid

Location: Hybrid at Portland, OR

Opportunity

Under the direct supervision of the President, Luxury Brands & Wellness, the Sr. Administrative Assistant performs a variety of administrative functions in support of the Leadership Team to optimize the team’s performance and execution. This includes managing schedules and communications of key company executives. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to execute their strategic initiatives and lead their teams effectively.  This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion.

Specific Responsibilities

Communications

  • Types and designs correspondences, memos, charts, tables, graphs, business plans, etc., to include preparation and editing of Authorized Corporate Transactions. Proofreads copy for grammar, spelling and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request of information.
  • Coordinates communications for the organization in key areas, organizational updates and announcements ie Quarterly All Hands communication meeting and presentations and collateral for meetings.
  • Act as liaison with K&B businesses and outside business contacts, including high level staff such as C-level executives, Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary.

Scheduling

  • Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attend top team and regional sales meetings, create and distribute meeting minutes and action items.
  • Maintain the corporate calendar, updating key occurrences for the company and functional areas.
  • Manage complex domestic and international travel itineraries and arrangements for the President and Director of HR. Occasional assistance with Leadership Team Travel.

Engagement

  • Organize ongoing employee engagement initiatives such as stewardship events and Presidents’ Roundtable meetings, including travel arrangements and itineraries for guest attendees.
  • Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Ann Sacks brand.

Financial Support

  • Assist with the maintenance of expense reporting for the President and Director of HR, to include organizing and submitting expense reports, reviewing submitted expenses.
  • Provide updated financial performance information to the President, including monthly sales achievement by showroom location.

Special Projects

  • Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the President, Luxury Brands & Wellness, which may include planning and coordinating multiple presentations, disseminating information and coordinating direct mailings.

Skills/Requirements

  • The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role.
  • An Associates’ degree is preferred, with a focus in Business Administration or related discipline.
  • Must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize.
  • Must have strong communication skills, including proven skills in designing presentations.
  • This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint.
  • Experience creating and updating websites highly preferable. The successful candidate for this role is assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions.

The hourly range for this position is $22.60 - $28.25 The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.

Why Choose Kohler?

We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us

It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran.  If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com.  Kohler Co. is an equal opportunity/affirmative action employer.