Operations Coordinator MD

6 days ago


annapolis, United States Creative Financial Staffing Full time

Operations Coordinator - Annapolis, MD
About the Company and Operations Coordinator Opportunity:

  • CFS is partnering with a repeat client, a long term care/retirement community in Annapolis, MD. Due to a recent resignation, they are looking to hire an Operations Coordinator on a contractual basis for the next 4+ weeks
  • This organization has been nominated as a Great Place to Work for 3 years. They offer free lunch to their employees every day, great management, welcoming environment, casual Fridays, and are located right on the Bay
  • Position is fully on site in Annapolis, MD
    • Company offers free parking to employees
    • Hours typically are 8:30am-5pm Monday-Friday
  • Reports to the CFO
  • Ideal start date: December 10, 2024

Job Duties for the Operations Coordinator:

  • Provide executive support to the Director of Facilities on an as needed basis
  • Order supplies for maintenance
  • Update contracts with new rates/rate changes
  • Monthly ACH collection from residents
  • Update independent living census daily in MatrixCare
  • Input and record posting of resident payments, charges, and credits to proper accounts
  • Ensure that all AP entries and invoices are accurately entered and exported using the online AP platform
  • Perform weekly check runs; import file from online AP platform
  • Work with vendors to resolve accounts payable issues
  • Assist with preparation and distribution of monthly bills
  • Prepare daily bank deposits
  • Run monthly Office of Inspector General vendor report using designated web-based platform
  • Complete monthly sales and use tax reporting
  • Complete all MatrixCare Marketing functions after the signing of the Resale Reservation Agreement
  • Manage the independent living unit key fobs
  • Manage the parking grid and Resident parking stickers
  • Provide administrative office front desk support when the Office Manager is not available
  • Must be familiar with emergency procedures and able to assist in the event of an emergency evacuation

Qualifications for the Operations Coordinator:
  • 2+ years' related administrative experience required
    • Healthcare, medical and/or senior living industry experience preferred
  • Experience using MatrixCare EMR system a plus
  • Basic Excel skills
    • Ability to do more advanced functions in Excel a plus, but not required
  • Active notary license a plus, but not required
  • Strong communication and interpersonal skills, good sense of humor, team player
  • Ability and comfortability interacting with elderly residents
  • Must be able to pass a background check
  • Must have a negative PPD/TB test before starting

#INDEC2024
#ZRCFS

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