ROCS Grad Staffing | Administrative Assistant | alexandria, va

4 days ago

alexandria, United States ROCS Grad Staffing Full time

Position Overview:

The Administrative Assistant will provide first-class on-site property management services and assist the Property Manager with day-to-day responsibilities including accounts payable, work order scheduling & tracking, office administration, customer service and enhancing tenant relations.


Essential Duties & Responsibilities:

  • Interact with tenants and other departments to determine and resolve any tenant needs.
  • Prepare & Distribute Lease Administration Forms for Lease Commencements, Lease Expirations and Move-in/Move-out Forms.
  • Coordinate services to the building and ensure quality of services which may include Janitorial, DayPorter, Security and/or Landscaping.
  • Maintain Tenant and Vendor Files – both local hard copy files and digital filing on SharePoint and/or other networked folders.
  • Answer telephone and screen calls for appropriate personnel; greet guests and notify personnel of incoming visitors; accept deliveries/packages; maintain conference room and order office supplies.
  • Assist with special events coordination – broker events, tenant events, company events.
  • Receive work order requests (by phone or in person) and enter into web-based work order system. Monitor work orders for completion.
  • Maintain records for Purchase Orders, Service Contracts and Certificates of Insurance.
  • Visit tenant contacts at their location for the purposes of customer service.
  • Assist with Financial Reporting and Budgeting with the Property Manager & Accounting Department.
  • Responsible for timely coding and processing of invoices utilizing Accounts Payable Workflow System.
  • Assist with Aging Reports & Accounts Receivable collection efforts on a monthly basis.
  • Prepare Statements and Ledgers for Tenants.
  • Prepare Tenant Charge Documents.
  • Order uniforms for engineers.
  • Perform other duties as assigned.


Qualifications:

  • One to two years of administrative and/or property management related experience.
  • Minimum of high school diploma/GED Equivalent.
  • Experience in a commercial real estate or hospitality related industry is also preferred.
  • Must have a valid driver’s license with proof of insurance if driving is required for the position.
  • Proficient in Microsoft Office (Outlook, Word and Excel). Experience with Yardi, Procure to Pay, SharePoint experience is preferred, but not a minimum requirement.
  • Strong written and verbal communication skills


Alexandria, VA

Full-Time, Onsite

$50-60K

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