Construction Bid Coordinator

Landmark Construction is looking for an experienced Bid Coordinator to assist the Preconstruction/Estimating Department on a full-time basis. The ideal team member is highly organized with strong communication and collaboration skills, who thrives on the energy of bid day. CONSTRUCTION EXPERIENCE REQUIRED. General Contractor experience preferred.

In a competitive construction environment, Landmark Construction is dedicated to customer satisfaction through collaborative project delivery. As a Bid Coordinator, you are a valuable part of our success in this effort. Our team is committed to:

PROFESSIONALISM: We are committed to the continuous development of our professional approach to all of our business activities.

CHARACTER & BEHAVIOR: We conduct ourselves to the highest standards with a focus on integrity, forthrightness, and fairness.

CONTINUOUS IMPROVEMENT: We conduct our business to the highest standards with a focus on quality and continuous improvement.

Landmark is a different company; we work hard and play hard. We find the skillsets we cultivate to play hard are the very same that we use to complete our projects to the highest standards.

A DAY IN THE LIFE OF A BID COORDINATOR:

• Work with the Preconstruction/Estimating team to facilitate the bid process, including preparation of required forms for bid and proposals, monitoring of timeline, management of bid and proposal dates and subcontractor coordination
• Manage approximately 10 – 20 bids and/or opportunities per month
• Research bids and proposal opportunities, including future opportunities
• Assist with preparation of Statement of Qualifications, coordinating input from various sources
• Bid document tracking and distribution, including plans, specifications and addenda
• Issue appropriate requests for bid to subcontractor
• Apply understanding of certain bid requirements including specific applicable government programs
• Recruit additional subcontractors to register/bid on projects
• Management of Landmark Subcontractor Prequalification Program
• Review bids and bidders for appropriate licensing and conformance with bid requirements
• Implement applicable document control and communication for bid team
• Maintain good subcontractor and community relationships
• Attend job walks and/or schedule job walk attendees as required
• Personal contact with subcontractors via phone and e-mail
• Maintain subcontractor list via SmartBidNet
• Maintain bid list, bid files and records
• Distribute bid results
• Produce organized and comprehensive final bid file for presentation to clients and project teams
• Additional duties as needed by the company

YOU HAVE [3 – 5 YEARS CONSTRUCTION EXPERIENCE] AND:

• Prior experience in preconstruction, bid or proposal role
• Some understanding of construction plans
• Excellent communication skills
• Ability to work under pressure of meeting constant deadlines
• Ability to multi-task and prioritize
• Strong organizational and time management skills
• Ability to follow through
• Must be thorough and attentive to detail
• Strong Microsoft Word, Excel and Outlook user
• Familiar with “bid day” or “war room”
• Commercial experience ok

BONUS POINTS IF YOU HAVE:

• Experience working with a general contractor
• Experience with SmartBidNet
• Experience with Salesforce
• Marketing experience

BENEFITS:

We offer competitive wages depending on experience with opportunities for professional growth. Landmark offers a generous benefits package that includes:

• Employer paid premium medical, dental, and vision
• Employer match 401(k) retirement program
• Seven paid holidays
• Paid time off (PTO)
• Discounted gym memberships
• Industry and Charity event sponsorships
• Company adventure outings such as skiing and white-water rafting
• Employee referral program

We are an Equal Opportunity Employer. We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment. Must meet the I-9 eligibility requirements for employment.

Job Type: Full-time

Schedule:

• 8 hour shift
• Occasional overtime may be required