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Preschool Assistant Director

4 months ago

San Antonio, United States The Pillars Christian Learning Center Full time
Job DescriptionJob DescriptionAbout the Position


The Assistant Director will assist in making every family feel safe and confident while leaving their child in our care and receive a daily fringe benefit lots of hugs, smiles, and laughter The Assistant Director supports the School Director in planning, managing, marketing, sales and directing the childcare program. The Assistant Director manages the centers food service program in conformance with The Pillars policies and procedures and Child and Adult Care Food Program (CACFP) requirements.

Essential Functions
  • Support the School Director in ensuring the center and staff conform to federal, state, and local rules, regulations, and licensing requirements.
  • Promote enrollment through internal marketing policies; maintain public relations with parents, prospective clients, and local schools; track and follow up on leads; and meet monthly enrollment goals.
  • Assist with student registration, scheduling, record maintenance, audits and waiting lists.
  • Ensure the centers CACFP program complies with federal and state requirements. Actively obtain family information and paperwork to support CACFP guidelines and reimbursement.
  • Oversee kitchen management, supplies and ordering. Ensure compliance with CACFP and USDA, and local Health Dept guidelines and restrictions.
  • Oversee the menu review and monitoring process by counting attendance, processing center expenses, counting title XX and making parent contacts.
  • Maintain cost control, budget and inventory systems based on CACFP procedures including records of food production, service and attendance.
  • Plan and conduct training for staff concerning regulations, civil rights, nutrition education and any compliance concerns.
  • Create and implement staff schedule and workflow for center operations.
  • Assist childcare center staff in preparing for and presenting early childhood programs and activities; support the organization and follow-up of special activities such as off-campus field trips; assist as necessary with duties of center staff.
  • Assist with the ordering and maintenance of childcare supplies and equipment.
  • Oversee Procare functions regarding billing, entering children, classroom assignments, center, and staff communications etc.
  • Utilize CRM in a timely fashion, responding and initiating activities within the database.
  • Successfully promote enrollment through telephone, email, in person communication and tours.
  • Assist with preparation of reports to HHSC and other agencies to ensure the safety and well-being of all children cared for at the center.
  • Assist in resolving staff problems; collaborate with Director to alter policies or procedures to ensure smooth operation of program.
  • Relate to children, families and team members with courtesy, respect, acceptance, and patience.
  • Plan and implement staff and family engagement activities and events.
Required Education and Experience
  • Meet DFPS minimum education and experience caregiver requirements.
Preferred Education and Experience
  • Two years of experience in childcare administration
  • Five years of experience in curriculum implementation
  • Sales and/or marketing experience
About Our Benefits
In addition to offering competitive pay, The Pillars provides:
  • Paid training;
  • Medical, vision, dental coverage;
  • Voluntary Life, Accident, & Illness insurance;
  • Short Term Disability;
  • Two weeks (80 hours) of Paid Time Off;
  • Paid Family Leave for up to 8 weeks;
  • 6% Employer Match on 401(k)
  • Eligibility to Participate in Bonus Programs;
  • 13+ paid holidays;
  • Grant and Scholarship Program
  • Child Tuition Discounts
  • CDA and Continuing Education assistance
  • An engaging environment full of fun, birthday surprises; Quarterly staff outings so that each team member feels appreciated, valued, and equipped to achieve their own personal success.