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Division Coordinator

4 months ago

Irvine, United States New Home Co. Full time
Job DescriptionJob Description

New Home Co. is a new generation homebuilder focused on the design, construction and sale of innovative and consumer-driven homes in major metropolitan areas in Arizona, California, Colorado, Oregon and Washington. NEW HOME was named 2019 Builder of the Year by Professional Builder and is a multi-year recipient of "The Eliant" for Best Overall Customer Experience in the multi-divisional builder segment.

At New Home Co., we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, visionary and dedicated team members. Our goal is to provide a workplace that supports you in doing the best work of your life. 

Check out NWHM's 2023 Corporate Sustainability Report 

Position Job Title: Division Coordinator

FLSA Status: Hourly Non-Exempt

Position Summary

This position effectively manages administrative duties for the Southern California Division. The qualified candidate has strong verbal and written communication skills and exhibits strong attention to detail.  Organization and the ability to coordinate and oversee various projects and tasks simultaneously is necessary. This position reports to the Division President for Southern California

Specific Job Duties

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Manage/maintain offsite storage for Southern California division as needed.
  • Provide administrative support to Southern California Division President.
  • Schedule meetings and appointments for Division President as needed.
  • Prepare and/or assemble presentations.
  • Assist with copying jobs and or third-party reproductions as needed. Distribute report packages.
  • Interface with accounts payable, check releases, check for appropriate PO’s, distribute invoices for approval and coding, and submit invoices to AP.
  • Manage all utility invoices
  • Prepare check requests for Project Management
  • Schedule meetings and appointments including coordination for ordering of meals and preparation of meeting materials as directed.
  • Plan, manage, and executes all Southern California team member events including, but not limited to monthly sales meetings, team outings, special events, quarterly charity participation opportunities, and other meetings as directed by management. This includes coordination of food/beverage, entertainment, guest check-in, photography, and printed collateral as applicable.

Managerial Responsibility

Position Qualifications

Education

  • High school diploma or equivalent required; College degree preferred.
  • A minimum of two years experience in a similar professional environment assisting a senior level Executive or managing of an office
  • Proficiency in handling multiple tasks and priorities
  • Ability to work with minimal supervision
  • Ability to work cooperatively with a variety of personality types
  • Excellent written and verbal communication skills
  • Computer literate with proficiency in Outlook, Word, Excel and PowerPoint
  • Ability to perform the essential functions of the job and be a team player with a strong work ethic

Base Salary: The expected base salary range for this position is between $55,000 to $65,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday. Additionally, this position is eligible for an annual bonus based on divisional and individual performance.

Benefits: In addition to competitive medical, dental and vision coverage, New Home Co. provides comprehensive benefits to eligible team members and their dependents, generous paid time off policies, like vacation, holidays, sick leave, jury duty, and bereavement; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions; as well as a wellness incentive program.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Activities

The activities that are essential to performing the position duties include:

  •  Bending
  •  Lifting: From 1 (lbs) to 15 (lbs)
  •  Reaching
  •  Seeing: Full Color Vision
  •  Hearing
  •  Repetitive Motion (i.e. Gripping)
  •  Typing
  •  Talking 

Environmental Factors

The environmental factors involved with the job duties and work location include: Normal Office

Normal Office

Noise Level: Low to Moderate (Corporate/Sales Office Environment)

New Home Co. retains the discretion to add or change job duties at any time.

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