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Administrative Assistant

4 months ago

Richardson, United States Tait & Associates, Inc. Full time
Job DescriptionJob DescriptionJoin the TAIT Team
About TAIT
Welcome to TAIT, where we strive for excellence every day. TAIT is a nationwide leader in fuel system compliance for critical infrastructure. TAIT remains at the forefront of innovation, boasting a powerhouse team of service technicians, designers, and project managers dedicated to tank construction, testing, repair, and regulatory compliance. Joining TAIT means immersing yourself in a culture of ambition, where every challenge is an opportunity for growth and advancement. With exceptional benefits, a supportive work environment, and unbeatable work-life balance, we invite you to become a part of our journey toward excellence. Recognized as a Top Workplace since 2016, your career at TAIT promises not just fulfillment, but genuine impact in serving our communities. Your future starts here – seize the opportunity and join the TAIT team today

Position Description
This position is located in our Richardson, TX office and reports to the Director. Under general direction, performs many different levels of duties and varied responsibilities in support of the office, project managers, and director.

Essential Duties & Responsibilities
  • Assist in maintaining project documentation, including specifications, RFQ's, vendor communications, approvals, scheduling, and other project documentation.
  • Maintain files (electronic and/or hard copy) and data used for projects and clients.
  • Gather and expedite information from various parties both internal and external to the company.
  • Organize large amounts of information into coherent format and reports.
  • Prioritize a variety of tasks with limited supervision while working in a fast-paced environment and be a contributing team member.
Minimum Work Experience
  • Experience in a previous administrative support role with various office tasks assigned.
  • Experience with Microsoft programs (Outlook, Excel, Word, etc.)
  • Previous experience working with multiple levels of staff and clients.
Preferred Education and Skills Experience
  • Minimum of 2 years in a professional office environment.
  • MS Office proficiency (Outlook, Word, Excel).
  • Excellent written and verbal communication skills required.
  • Candidate must possess the ability to handle multiple priorities and maintain professionalism and composure while working under strict deadlines.
  • Ability to work calmly and effectively in a high-volume office environment.
  • Ability to organize work, set priorities, meet deadlines, and follow up on assignments with minimum supervision.
  • Ability to manage projects and programs in a positive, effective manner while maintaining adherence to deadlines, policies, and procedures.
  • Accounting background is a plus. 
Physical Requirements
  • This is an office position and is stationed at a desk – ability to sit and stand.
  • Occasionally carrying, lifting up to 20lbs.

Benefits

TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:

  • Flexible Work Schedule Options - Remote, Hybrid, In-Person
  • Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
  • Dental Plans with little to no deductible
  • Vision PPO plan that’s accepted widely from local offices to large retailers
  • Company paid Life Insurance
  • Voluntary Life, Accident and Critical Illness plans
  • Dependent Care and Flexible Spending Accounts
  • Employee Assistance Program
  • Retirement plan 401(k) with employer match
  • Paid time off to relax and recharge with vacation, holidays, and sick time.
  • Annual memberships with Strava and Headspace for additional health and wellness benefits
  • Maternity and Paternity leave time options to care for the newest little family members
  • Support for professional growth and development.
  • Corporate Lodging Program (CLC)

______________________________________________________________

TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.

California Applicants - view the CA Privacy Notice here before submitting your application.

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