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Accounting/Administrative Assistant

4 months ago

Cleveland, United States North Coast Community Homes Inc Full time
Job DescriptionJob DescriptionReports To:        Controller
FLSA Status:      Non-exempt

SUMMARY: We are seeking a detail-oriented and organized individual to join our team. In this position, you will play a key role in assisting the accounting department with data entry, managing office supplies/equipment, and assisting the leadership team with various administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Greet all visitors and receive packages
  • Open, sort, and distribute mail
    • Scan important documents (such as invoices, rent increase letters, etc) received via mail to the appropriate electronic filing location and maintain an organized filing system
    • Track cash/checks received via mail and reconcile this tracker to the deposit detail on a monthly basis
    • Enter donation information into the online donation database
  • Review the accuracy of all invoices entered into the Accounts Payable Automation System, including vendor, invoice number, date, amount, and memo
  • Mail weekly checks to vendors
  • Manage office supplies
  • Maintain company calendar
  • Order meeting food
  • Take minutes for Board and Committee meetings
  • Maintain all office equipment (e.g. copier) and support staff in the operation of equipment
  • Assist with company functions and events
  • Assist with/manage other administrative duties as deemed necessary
     
REQUIREMENTS AND QUALIFICATIONS
  • Minimum of a high school diploma, General Educational Development (GED), or equivalent
  • Past administrative experience or tenure in an office setting is a plus
  • Must be computer literate and proficient in Microsoft Office Word, Excel, and Outlook
  • Must demonstrate effective written and oral interpersonal skills with a professional demeanor
  • Must demonstrate ability to be highly detailed and organized, and able to prioritize multiple duties and deadlines
  • Ability to identify errors and solve problems and interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Discretion and confidentiality with sensitive information is crucial
     
WORKING CONDITIONS
  • 100% on-site
  • Causal Office Environment
  • Flexible Work Hours
  • Frequent and prolonged sitting required, with typing and other computer-related work required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     
###North Coast Community Homes, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex/gender, national origin, age, disability, sexual orientation, gender identity, citizenship, veteran or military status, pregnancy, marital status, genetic information, or any other characteristic protected by law.

Employment at North Coast Community Homes is Employment At Will under Ohio law.  This means that either party may terminate the employment at any time without giving a reason.  No contract of continued employment is to be implied for any act of omission of North Coast Community Homes or its employees.

Criminal / Credit / Bureau of Motor Vehicles background checks shall be run on all final candidates.

About North Coast Community Homes:
North Coast Community Homes (NCCH) is a 501 (c)(3) non-profit organization that provides quality housing and resources that support the physical, emotional, and social well-being of individuals with developmental disabilities and mental health challenges.  NCCH currently oversees the operations of 200 homes and serves over 600 residents throughout five Northeast Ohio counties.
Working with County Boards of Developmental Disabilities and partner organizations, NCCH's signature service is providing options for accessibility renovations that offer enhanced independence for a resident.

APPLICATION PROCESS
Applications will be reviewed as they are received. All applications will be considered highly confidential.
 

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