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Administrative Assistant

3 months ago

Knoxville, United States University Physicians Association Full time
Job DescriptionJob DescriptionDescription:

Administrative Assistant: seeking a full-time administrative assistant to support the University Cancer Specialists’ leadership team with office functions at our busy oncology group.


Full benefit package available, including PTO, Sick Leave, 401k with company match and immediate vesting, Medical, Dental, Vision, STD, LTD, Life Insurance, Critical Illness, and more


Responsibilities:

· Oversees CME travel arrangements, expenses, and reimbursements for physicians and advanced practice practitioners (APPs).

· Effectively schedules and maintains intricate calendars for appointments, meetings, interviews, meeting locations, virtual meeting links, conferences, and ordering food.

· Assists with tracking physician and APP time off.

· Submits documentation for reimbursements for all physicians, APPs, and team members.

· Serves as main point of contact for MD and APP candidates during the interview and onboarding process.

· Perform technical and administrative tasks, including processing mail, preparing materials for meetings, coordinating events, and maintaining file inventory.

· Retrieve and submit needed physician and APP information for medical staff re-credentialing.

· Maintain hard copy and electronic files for easy retrieval, ensuring confidentiality.

· Proactively procure supplies, equipment, and other items as required.

· Demonstrate knowledge and compliance with policies, procedures, and regulations, especially HIPAA guidelines for privacy.

· Demonstrate critical thinking and decision-making abilities.

· Perform other duties as assigned.


Qualifications:

· Moderate to Advanced knowledge of computers, office equipment, and business office procedures.

· Exceptional attention to detail and proficiency in Microsoft Outlook (Outlook, Word, Excel, and PowerPoint).

· Team player with effective written and verbal communication, relationship-building, and interpersonal skills.

· Ability to prioritize, multi-task, and achieve goals independently.

· Initiative-taking, highly organized, with excellent time management skills.

· Strong problem-solving and critical thinking skills.

· Demonstrate integrity by adhering to high standards of personal and professional conduct.


Essential Functions:

· Regular and reliable attendance.

· Foster positive workplace interactions.

· Communicate effectively in various formats.

· Demonstrate strong decision-making skills and attention to detail.

· Manage multiple tasks simultaneously.

· Remain poised and calm in difficult circumstances.

· Retain information and maintain confidentiality.

· Interpret and analyze information for informed decision-making.

· Resolve problems or issues expediently and effectively.

· Follow minimum instructions and complete projects within established timeframes.

Requirements:

· At least two years of administrative assistant experience.