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Business Office Manager

4 months ago

Oregon City, United States McLoughlin Place Senior Living Full time
Job DescriptionJob Description

We are hiring- Business Office Manager

This position is responsible for managing all business-related activities of a given managed community including payroll processing, accounts receivable, accounts payable, personnel files, supervising office-related work and staff, maintaining compliance with all regulatory standards, and communicating with the management company on all appropriate matters.

Benefits:

  • A company that is growing
  • An awesome team that is passionate about seniors
  • Medical, Dental, and Vision Insurance
  • Paid Time Off
  • Paid Holidays
  • 401K/Roth plan
  • Company-paid life insurance
  • Perks and Discounts Program
  • Parental leave
  • Educational/Personal Development Reimbursement Assistance

Responsibilities:

  • Process all payroll associated with company business in a timely manner. Provide daily labor reports to Executive Director on labor scheduled and worked from the payroll system. Follow and submit all tasks associated with month-end closing to the management company in a timely manner.
  • Keep staff records up to date, including all associated personnel file information.
  • Assist in orienting new residents and making sure that all signatures are obtained on rental agreements prior to residency.
  • Responsible for proper documentation of received payments and depositing rent checks appropriately.
  • Work closely with Executive Director in the proper coding of invoices and maintaining up-to-date declining balances in Flash Report. Make weekly submittals to the management company corresponding with company policies on payables.
  • Work in a safe manner and ensure any employees report to their work in a safe manner and that unsafe actions are managed.
  • Foster teamwork with co-workers, show initiative in overcoming obstacles, take actions that assist others beyond job responsibilities and have a positive impact on co-workers, residents, and visitors.
  • Seek out and perform other duties as assigned or needed.

Requirements:

  • This facility is subject to federal requirements through the Centers for Medicare and Medicaid Services relating to COVID-19 vaccinations for staff, therefore a COVID vaccine is required unless an approved accommodation is in place.
  • High School Diploma or GED
  • Compassion for and desire to work with Seniors
  • Experience with Microsoft Word and Excel, accounting, timekeeping, and payroll systems preferred.
  • Must have proven management experience and the ability to manage staff.
  • Strong written and verbal communication skills, strong personnel skills, and positive community relations skills are essential.
  • Must be self-motivated and have the ability to work independently and make quick decisions.
  • Must be 18 years or older.
  • Must meet all health requirements, including Health screening, drug test, and TB clearance
  • Must pass a drug screen, state-required fingerprinting, and criminal background process.
  • First Aide certification

Preferred:

  • Associate or Bachelor's Degree in Social Service, Business, or a field related to the position.
  • 3 years of experience in assisted living

Apply with your resume and cover letter TODAY to schedule your interview for this exciting opportunity

**Please DO NOT include the date of your graduation, if applicable on your resume or application. Thank you**