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Procurement and Contracts Manager

4 months ago

Gaithersburg, United States Edgewood Management Corporation Full time
Job DescriptionJob Description

Edgewood Management Corporation is a 50+ year old premiere affordable property management company, providing superior real estate and property management for a portfolio of over 15,000 units in many states plus the District of Columbia.  Edgewood’s portfolio represents a variety of multifamily products that include high-rise, mid-rise, garden and townhouse style rental units for all varieties of affordable programs as well as market rate/conventional properties.  We have an exceptional track record to resolve problems and reposition troubled assets in all areas: operations, administrative, financial and physical. 

We are consistently ranked among the Top 100 Largest Managers of Affordable Housing by the National Affordable Housing Management Association (NAHMA), thanks to the outstanding leadership and talent in our company.  Mission-driven to “Help Improve People’s Lives”, our reputation for providing high quality services with integrity has earned us the trust of our clients and our employees. We offer a supportive environment where employees are encouraged to develop their skills and talents to their fullest potential, and we are always looking for positive, motivated, and hardworking individuals to join our team.

We are looking for positive, motivated, and hardworking individuals to join our Team as a Procurement and Contracts Manager.

The Procurement and Contracts Manager will serve as liaison between property operations, vendors, and appropriate corporate functional departments in the preparation, review, negotiation and administration of contracts and purchase orders.  The Procurement and Contracts Manager will communicate and coordinate with stakeholders, including with subject matter experts and with regard to legal and risk management compliance.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skills, and/or abilities required in order to do so.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY/ESSENTIAL DUTIES AND RESPONSIBILITIES

  •    Reviews cost proposals and pricing information.
  • Prepares and administers contracts and proposals with specific vendors.
  • Reviews, initiates and compares bids from vendors and determines, or assists with determination, to whom contracts will be awarded.
  • Evaluates vendor proposals to ensure that all requirements are met.
  • Confirms that terms and delivery dates are accurate.
  • Evaluates competence of vendors and reviews their invoices for accuracy.
  • Maintains database regarding vendors’ performance and quality of product(s).
  • Performs other related duties as assigned.
  • Maintains and updates contract management database.
  • Initiates, records, and tracks sealed bids for projects as needed.
  • Ability to manage and track time spent on particular projects or specific properties.
  • Ability to work autonomously.

REQUIRED QUALIFICATIONS – SKILLS, EXPERIENCE, ABILITIES

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

  • Bachelor’s degree in business administration, accounting or a related field is desired, along with 3-6 years or more of relevant experience required.  Multiple years of additional experience will offset for an undergraduate degree.  Prior experience in real estate, building maintenance, multifamily residential property management is highly preferred.
  • Extensive knowledge of contract principles and procedures.
  • Excellent organizational skills and attention to detail.  Strong sense of urgency, responsive and service-oriented, able to prioritize and reprioritize to address evolving operational demands.
  • Excellent administrative skills.  Able to understand written documents to extrapolate important information, effectively communicates in writing and via e-mail correspondence to ensure detail-oriented follow-up, able to track, organize and trace important information and dates for timely follow-up and attention.
  • Excellent written and verbal communication skills; able to effectively communicate with various audiences at all levels both inside and outside the Company.
  • Strongly proficient in Adobe Acrobat and all Microsoft Office Suite applications, including Excel, Word and Outlook.

WORK ENVIRONMENT:  The role will be primarily based at the company’s corporate offices in Gaithersburg, MD and the work environment is predominantly an office/clerical environment with prolonged periods sitting at a desk and working on a computer.  Hybrid schedule permits remote work Mondays and Fridays, but requires in-office attendance Tuesdays-through-Thursdays.  Primary schedule for the main office is between 8:30-5:30, however the schedule expectations may shift to start earlier, end later, or involve weekend work based on business and operational needs/demands. Site visits to managed apartment communities may be necessary to assess work to be performed, ensure accuracy of contract proposal scope and details, monitor/supervise work being performed and/or completed, etc.  Some lifting, extensive walking, carrying, or access to various work site conditions (including property exteriors) may be appropriate and expected.

NOTE:  THIS POSITION IS A TEMPORARY ROLE 

                Edgewood Management Corporation is an Equal Employment Opportunity Employer

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