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Team Services Coordinator

4 months ago

Indianapolis, United States Clinical Architecture Full time
Job DescriptionJob Description

Who We Are

Clinical Architecture is at the forefront of healthcare IT innovation. Our team is an ambitious group of diverse leaders who balance creativity and expertise to solve tough problems that make a difference. Our environment is positive, casual, and comprised of people dedicated to delivering world-class solutions and exceptional customer service. Come join our team for happier workdays.

About The Position

Clinical Architecture is seeking a self-motivated, energetic, positive, and organized Team Services Coordinator to join our team in the Indianapolis, IN area. The Team Services Coordinator will assist our Administrative and Team Services Manager with corporate event planning and office duties. This role demands a professional who will excel in event planning, facilitate office responsibilities and procedures, contribute to a fun and supportive work environment through efficient, cost-effective, and memorable gatherings.

Responsibilities

  • Assist with all aspects of event planning alongside the Administrative and Team Services Manager, including the event logistics, contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, decor, and marketing materials.
  • Research vendors and propose selections based on creativity, quality, and budget.
  • Oversee events from preparation to breakdown, ensuring adherence to planned format, compliance with regulations, vendor cooperation, issue resolution, and overall satisfaction of participants and sponsors.
  • Prep and stock office cafés, conference rooms, training center, and social hubs for meetings and training; with daily check-ins to make sure rooms are clean and orderly.
  • Support Administrative and Team Services Manager with duties as assigned.

Qualifications

  • Experience in Office Administration, Event Planning, People Operations, and/or Marketing.
  • Minimum 1 year experience planning facilitated team activities, gatherings, and events.
  • Ability to lift, carry, push, and pull up to 25 pounds is required.
  • Strong written and verbal communication skills.
  • Ability to remain calm under pressure and maintain a customer-service mindset.
  • Spirited individual who is energetic, joyful, and confident.
  • Strong organizational and time management skills, with the ability to adhere to deadlines, multi-task, and be able to prioritize.

Why Clinical Architecture?
We offer:

  • Opportunities for learning, development, and growth.
  • Experiences that connect you with colleagues.
  • A laid-back work environment with thoughtful amenities.
  • Paid Volunteer Time, Paid Holidays & PTO, including our own winter break week for full-time team members.
  • Sabbatical opportunities for tenured team members.
  • Comprehensive Medical, Dental, Vision, and ancillary insurance options for eligible employees.
  • Maternity and Parental leave benefits.
  • Employer paid Short-term Disability & Long-term Disability.
  • Health and Wellness incentives.
  • 401k Matching.
  • Better workdays.

Clinical Architecture is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity or expression, sexual orientation, age, disability, veteran status, marital status, or any other protected characteristic.