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Service Advisor Full Time

3 months ago

Graham, United States Graham Auto Repair Full time
Job DescriptionJob DescriptionSalary: $850-$1,341 per week DOE

Position Goal 

The Service Advisor is the center of communication and the liaison between customers and the technicians. Serving as the primary point-of-contact for all automotive service and repair matters, the Service Advisor must listen and thoroughly understand customer problems, arrange for appropriate service/repairs, and set/manage expectations on the part of the customers and the technicians in terms of service delivery. Service Advisors makes sure the customer knows what repairs are needed and what repairs and maintenance are recommended. Responsible for adhering to Graham Auto Repair (GAR) purpose, vision, essentials and core values.


Position Responsibilities

  • Provide excellent customer service by being the communicator and liaison between the customer and technician.
  • Answer phones three rings or less, respond to text messages, chats, emails and voicemails professionally and promptly. 
  • Follow up on any outstanding jobs or estimates with the customer. 
  • Gather relevant information from customers to accurately diagnose and document vehicle issues. All items must be entered into Autovitals and updated. 
  • Perform walk around procedure and inspection and enter all data into the system.
  • Develop proper estimates that include materials, supplies, and labor; calculating customer's payment.
  • Correctly and adequately create repair orders by following the set policies and procedures, including the ATI seven step sales process. 
  • Ensure the customer's needs are understood by the technician.
  • Responsible for ordering parts correctly and timely, receiving and tracking deliveries, and processing parts and core returns. 
  • Responsible for posting part, sublet and supply invoices.
  • Explain the Courtesy Vehicle Health Inspection to the customer and all services that are due to their vehicle as well as any repairs that the technician flags.
  • Must follow Best Practices for Autovitals to include emails, pictures, vin # etc. 
  • Communicate any additional repairs and service needs to the customer based on vehicle inspection.
  • Keep customers informed of service specials, royalty rewards, completion times and service expenses.
  • Coordinate with the Shop Manager for part & labor warranty claims. 
  • Manage and resolve customer concerns and complaints with professionalism and empathy. Utilize the 3 C’s.
  • Collaborate with the service team to optimize workflow and achieve departmental goals.
  • Monitor and report on key performance metrics (KPI’s), such as customer satisfaction, sales, and profitability.
  • Constant communication with the Store Manager regarding any comebacks, issues or delays. 
  • Create and maintain a good working relationship with all employees, vendors, dealerships and parts suppliers. 
  • Drive shuttle service when needed.
  • Pick up parts in emergency situations.
  • Build fleet services.
  • Keep a professional appearance.
  • Keep the store, customers area’s and shared spaces such as lunchroom and restrooms  clean, well stocked and presentable at all times. 
  • Attend weekly team meetings (Wednesday)
  • Must complete 40 hours of additional training per year.
  • Complete 1 hour of ATI Overdrive training per week until its completion. 
  • Assist with special projects and duties as assigned.


Position Requirements and Qualifications 

  • Previous automotive experience preferred. 
  • 1 year of prior customer service experience required. 
  • Valid driver's license and satisfactory driving record is required. 
  • Must take 2 ASE tests per year until G1 and C1 are obtained. 
  • Above average computer skills.  
  • Superior attention to detail. 
  • Excellent written and oral communication skills. 
  • Able to work under pressure and strict deadlines. 
  • Must be able to work independently without supervision in a self-motivated and trustworthy capacity. 
  • Must have organizational and problem solving skills. 
  • Ability to complete assigned tasks in a timely manner.
  • Must be able to obtain at least one ASE certification within one year. 
  • Must be able to travel.


Physical Demands & Working Conditions

Must be able to remain in a stationary position 50% of the time. Constantly operates a computer and other office machinery. Occasionally ascends/descends stairs. Will frequently communicate both verbally and electronically. Occasionally will move/lift items up to 20 lbs. Primarily will work indoors but maybe be exposed to outside weather conditions and shop noise.


Graham Auto Repair is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to  race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, protected veteran status, marital status, citizenship, genetic information, or any other characteristic protected by law.


If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application please email grahamauto.careers@gmail.com