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Property Manager

4 months ago

Valparaiso, United States Northwest Indiana Community Action Full time
Job DescriptionJob DescriptionSalary: $42,640/year

NEW POST


ORGANIZATION:   

Area Agency on Aging and Community Action Agency for Northwest Indiana, founded in 1965, the CoAction Mission is:  To help people to be independent and advocate for those who can’t.  We do this by helping individuals of all ages and families, through direct services and referral. 

Serving residents in Lake, Porter, Jasper, Newton, Pulaski, and Starke Counties 


FUNCTION: 

Reporting to the Manager of Property Management, to provide property management for assigned housing programs & apartment buildings in accordance with the policies and procedures for the Housing Division 


MAJOR DUTIES: 

  • Attend all agency meetings, as required; 
  • Ensure compliance with agency policies and procedures, funding source requirements, and related regulatory bodies as appropriate. 
  • Have a working knowledge of all program operations, goals and objectives as well as the organizational vision, values and mission. 
  • Develop, follow, interpret, and implement program policies and procedure regarding lease signing and all areas of property management. 
  • Identify and ensure repair of any maintenance concerns in a timely manner. Then enter request in Real Page property management software. 
  • Complete move-in and move-out property inspections with maintenance department and bill tenants as appropriate for repairs or replacements. 
  • Available for afterhours emergency calls 
  • Collect and maintain accurate records regarding rent from tenants in Real Page property management software: Work with housing advocates to ensure payments are made on time. 
  • Work with housing advocates to manage orientation/lease signing process for tenant. 
  • Work with housing advocates to ensure tenants follow Policies & Guidelines, and leases regarding rent, repair charges and general property maintenance.  
  • Weekly property inspections and monitoring the units that are assigned to you in your caseload. 
  • Complete annual certifications and yearly lease renewals. 
  • Manage caseload consisting of 50 to 70 units/rentals. 
  • Accept/evaluate applications and enter into Real Page property management software. 
  • Conduct pests control every other month or if needed for emergency at any time.  
  • Collect laundry coins every 2 weeks, or as needed. 
  • Give out tenant violations as required. 
  • When a unit becomes available, have it filled with in a 7-day time frame. 
  • Calculate clients rent. 
  • Complete TIC form. (Tenant income certification) 
  • Update and maintain HMIS and Real page property management software for clients on the caseload. 
  • Maintain time sheets daily and at the end of pay period submit to supervisor for approval 
  • Develop and maintain relationships with community-based landlords, social service agencies and other community organizations 

 

MINIMUM QUALIFICATIONS: 

  • Bachelor’s Degree or equivalent experience  
  • Must have at least two (2) years of equivalent work experience in a related field.  
  • Must have a valid driver’s license.  
  • HOME, Section 42, HUD and Permanent Supportive Housing experience preferred but not required. 
  • Proficient in using Windows Operating System as well as Microsoft Office applications. 
  • Must demonstrate strong interpersonal, speaking and writing skills. 
  • Employee must be able to solve complex problems independently. 
  • Employee will need to be able to organize client file, prepare file for audits. 
  • Employee must be able to work independently as well as in a team setting. 


BENEFITS:

  • 401K 
  • Paid Personal Leave
  • Vacation
  • Sick Leave
  • 14 Paid Holidays
  • Employee Assistance Program 
  • FSA
  • Health, Dental, & Vision Insurance (Cigna)
  • Life Insurance 
  • Short-Term Disability