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Coordinator - Project Delivery

3 months ago

Lititz, United States TAIT Towers Full time
Job DescriptionJob Description

Position Purpose

TAIT provides end-to-end solutions for our Clients, from blue-sky ideation, to production realization, to operational staffing and ongoing support. As a member of the Project Delivery Team, the Coordinator provides daily support to Project Directors and project team members, as assigned. This role is responsible for direct support and coordination of a broad range of administrative and project management functions required for the ongoing effectiveness of the Project Delivery Team.

Minimum Qualifications

To perform the essential responsibilities, individuals must have the following level of education and experience, or equivalent combination. Additionally, the following certifications, knowledge, skills, or physical requirements are necessary for the position.

  • High School Diploma, or GED equivalent
  • Familiarity with, or willingness to learn, common communications and project management tools, such as MS Office Suite, Google Suite, Asana, Slack, Box, Airtable, Epcior, Concur
  • Ability and willingness to travel internationally
  • Ability and willingness to modify working hours to support Project Directors and/or Project Team
  • Passion for live entertainment production

Working Conditions and Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to frequently walk, bend, climb, push, pull, twist, squat, stoop, and kneel each day.

  • Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises
  • Work environment involves some exposure to hazards or physical risks which require following basic safety precautions
  • Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear plugs, steel toed shoes, and other PPE as required by the location

Essential Responsibilities / Accountabilities

  • Provide administrative support to Project Delivery Team
  • Maintain Project Schedules in various formats, both internal and client facing
  • Maintain project folders and Slack channels
  • Ensure project Invoice Tracker and Payment Schedule remains up-to-date
  • Coordinate internal and external resources assigned Deliverables to ensure work on schedule
  • Meeting scheduling, including note recording, distributing, and saving in an organized manner for future recall
  • Vendor management including outreach, ensuring NDAs are in place, comparing quotes
  • Project research, as assigned
  • Participate in ensuring project financial reporting remains up to date
  • Conduct project related research
  • Maintain and update other project documents as assigned
  • Organize and support Project Directors' daily activities such as reminders, folders, to-do lists, research, and notes to accompany appointments and events, as assigned
  • Booking meals, including ensuring dietary needs/restrictions are met
  • Perform assigned duties according to the policies and expectations prescribed by the company.

To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.

Management Responsibility

While this role will be expected to regularly interface with roles both junior and senior throughout the company and help hold those roles accountable to deadlines, this position has no direct management responsibility.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.

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