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HR Administrative Support Specialist

4 months ago

Albany, United States Albany Community Action Partnership Full time
Job DescriptionJob DescriptionDescription:THIS OPPORTUNITY IS IN THE UPSTATE NEW YORK (ALBANY) REGION AND IS IN-PERSON

We are seeking motivated individuals with experience as an HR Administrative Assistant or in business office settings to join our growing HR team. This is a fast-paced work environment where you will use your skills to further the mission of one of Albany's premiere nonprofit organizations. ACAP is a community-based organization that has been supporting the empowerment and economic upward mobility of vulnerable residents of Albany County for over 55 years.

The HR Administrative Support Specialist reports to the HR Director and is responsible for the day-to-day administrative activities of the Human Resources Department, possesses strong time management and organizational skills, customer service skills, and experience performing personnel-related administrative tasks. The position requires prioritizing, communicating effectively, and handling sensitive information confidentially. The position's responsibilities include:

  • Performing various clerical and administrative tasks to support the department's daily operations, such as electronic file management, copying, filing, scanning, faxing, processing correspondence, data entry, employee badge system, meeting preparation, updating/maintaining databases, and report preparation.
  • Assist with the agency’s telephone center and address queries accordingly.
  • Attends interdepartmental compliance committee meetings.
  • Assist the HR Program Support Specialists with all recruitment-related activities, including job postings, candidate screening, scheduling interviews, reference checks calls, onboarding, and orientation of new hires.
  • Leave tracking and document uploading to HR files.
  • Assist with personnel file audits, which include tracking required paperwork and document upload for new hires and separations.
  • Attends outreach and networking events, as necessary, to promote the agency and attract talent. Participates in and supports recruitment activities such as career fairs, meetings with external stakeholders, and in-house events.
  • Assist with the orientations for new employees by sharing onboarding packages and explaining company policies.
Starting at $18.35 per hour; 37.5 hours per week, Monday – Friday; some flexibility needed to cover outreach events.


This is an in-person position. ACAP offers excellent fringe benefits and paid time off, including paid holidays. The schedule is Monday to Friday, with a 37.5-hour work week.


Requirements

At least two (2) years of proven HR-related administrative work experience is highly preferred with two years successful track record of customer service experience. An associate degree in human resources, business administration, or a relevant field is highly preferred. Hands-on experience with HR software, like HRIS or HRMS, is highly preferred. Strong knowledge and execution of office management systems and procedures. Excellent customer service and communication skills and proficient use of MS Office are necessary. The ability to prioritize tasks, pay attention to detail, and a desire to learn are fundamental drivers for this position. Knowledge of labor legislation is highly desirable. Bi- or Multi-lingual skills are a plus.


We are proud to be an EEO/AA employer M/F/D/V.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Requirements: