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Admin Support Coordinator

2 months ago

Mobile, United States Shyft6 Full time
Job DescriptionJob DescriptionPosition Responsibilities:
  • Position Responsibilities
  • Answer, screen, & process all incoming calls &r messages for managers & staff.
  • Greet customers & represent Ci in an outgoing, positive manner.
  • Maintain equipment repair log.
  • Monitors distribution of customer equipment & parts
  • Coding vendor invoices & packing lists.
  • Collection of work orders from technicians
  • Review all work orders & provide pricing according to contracts & price agreements.
  • Assist in annual reconciliation & counting of inventory.
  • Assist & coordinate customer billing.
  • Reconciliation of petty cash monthly
  • Monitor Technicians Time Entry Daily & Process Bi-Weekly
  • Prepare complex data & summarize same through spreadsheets, graphs, reports & other documentation.
  • Miscellaneous typing, word processing, filing, order tracking for branch manager.
  • Other duties as assigned.
PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages on a as they arrive that may weigh up to 15 lbs. Candidates must also stand & walk occasionally during the day while carrying the packages to other locations in the office.

Requirements
  • Qualifications This position requires the skills & knowledge normally obtained through the successful
  • completion of a high school degree. Associate’s degree, or college/business courses preferred.
  • Requires 3+ years minimum related experience, preferably in an administrative capacitywith progressive responsibility.
  • Must demonstrate strong people skills dealing with greeting customers in person & onthe telephone. Must speak clearly & professionally.
  • Must type a minimum of 45 words per minute.
  • Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in the entire Microsoft Office Suite with a strong focus on Excel & Word. Microsoft Dynamics AX Experience also preferred.
  • Effective communicator, both written & oral.
  • Must be meticulous, highly organized, and a proactive problem solver.
  • Must be able to work under pressure & meet tight deadlines.
  • Ability to be self-motivating a necessity.