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Operations Manager

3 months ago

Fort Lauderdale, United States Informa Markets Full time
Job DescriptionJob DescriptionCompany Description

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Job Description

The Operations Manager is responsible for the delivery against strategic and tactical targets leading to an efficient and flawless execution of assigned events to include Art Miami and SMCS Events with support on other South Florida events dependent upon availability.

Role Accountability and Duties:

  • Operations budget management, specifically rental equipment and onsite supplies
  • Warehouse Management
  • Maintain organized & efficient warehouse
  • Tracking & Management of Inventory
  • Repair/Replace assets as needed
  • Source Materials
  • Wall Re-hab
  • Source Labor
  • Onsite Management & Daily Reports

Pre-Fair 

  • Source materials such as paint, tape, bracing, light bulbs, extension cords, carpet and specialty paint
  • Conduct inventory assets and compare to show requirements 
  • Repair/replace assets as needed 
  • Conduct pre-production site inspection with property owner
  • Negotiate with  wall rehab contractors  
  • Organize water connections with city 
  • Arrange inspections 
  • Assist in development and management of schedules for security, cleaners, police, EMTs 
  • Source pedestal production  
  • Arrange storage trailers or tenting for empties 
  • Participate in development lot usage plan – locations of restrooms, dumpsters, storage, bone yard, drop off, outdoor sculpture, etc.
  • Plan for show extension activities – i.e. Marriott build 
  • Participate in vendor meetings 

Production 

  • Assist in the supervision of vendors 
  • Train contractors in correct wall construction and hardware methods 
  • Participate in daily vendor briefings 
  • Assist in Production schedule management 
  • Communicate misses and establish strategies to recover lost time 
  • Assist in assurance of quality of booth construction 
  • Ensure lighting, special paint, flooring orders installed  
  • Coordinate shipping of assets 
  • Ensure safety of equipment and onsite safety procedures
  • Be on-site for placement of all ancillary and vendor equipment 
  • Coordinate with caterers for power/water requirements 
  • Coordinate inspections 
  • Oversee fair extension activity builds 

Fair 

  • Assist in the opening of fairs 
  • Under direction of Director of operations, coordinate activities of security, cleaners, and other vendors 
  • Assist in onsite issue resolution 
  • Participate in daily vendor meetings, train and communicate with vendors 
  • Daily incident reports 
  • Coordinate with police and ems 

Post Fair 

  • Coordinate freight out 
  • Ensure security of clients’ merchandise 
  • Assist in securing company assets 
  • Coordinate transfer of assets to warehouse 
  • Participate in daily vendor meetings 
  • Ensure care is taken to minimize lot damage 
  • Supervise vendor lot repair activities 
  • Conduct final inspection with property owner once completely offsite

 

Purchasing

  • Responsible for purchasing of warehouse supplies related to all South Florida Venture events.
  • Assist Senior VP with yearly CAP/Ex, data collection and data input.
  • Obtain  and select suppliers using 3 quote system
  • Deliver quality products, service and supplies in a cost effective and timely manner
  • Responsible for the  follow up and order acknowledgement to insure accuracy

 

This posting will automatically expire on 7/3/2024 

Qualifications

  • Experience and ease establishing external relationships with partners, vendors and clients, alike.
  • Must be a strong collaborator, working well with many types of personalities.
  • Deep understanding of the industries and markets we serve.
  • Proven ability to negotiate contracts and manage vendors
  • Ability to execute the design, install, management and dismantle of each fair


Additional Information

Why work at Informa 

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

  • Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
  • Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
  • Broader impact: take up to four days per year to volunteer, with charity match funding available too  
  • Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
  • Time out: 15 days PTO, rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day, and the chance to work from (almost) anywhere for up to four weeks a year
  • Competitive benefits, including a 401k match, parental leave, and an ESPP offering company shares at a minimum 15% discount
  • Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app, and more
  • Recognition for great work, with global awards and kudos programs
  • As an international company, the chance to collaborate with teams around the world

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.  As such, Informa is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law. 

See how Informa handles your personal data when you apply for a job here.