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Site Safety

4 months ago

San Leandro, United States San Leandro Boys & Girls Club Full time
Job DescriptionJob DescriptionDescription:

Title: Site Safety & Operations Coordinator (SSOC)

Organization: Boys & Girls Club of San Leandro

Location: San Leandro, CA/San Lorenzo, CA

Department: Programming

Reports to: Program Manager

Direct Reports: N/A

Exempt Status: Non-Exempt

Position Type & Pay Rate: Full-Time (30hrs)/$24.00 - $33.00/hr.


About Boys & Girls Club of San Leandro:

For over 75 years, the Boys and Girls Clubs of San Leandro (BGCSL) has proudly served the San Leandro and San Lorenzo community as the primary provider of youth services. Our unwavering mission is to inspire youth—especially those who need us most—to achieve their full potential in a safe, positive, and engaging environment. We offer a wide range of programs to youth ages 4 to 18 years old, including after-school programming, school break day camps, and summer camps. We take pride in providing a nurturing and supportive atmosphere where our youth can have fun and thrive across 23 Club sites, including San Leandro and San Lorenzo school-based sites and the Teen Clubhouse.


Why Come Work with Us

Working at the Boys and Girls Clubs of San Leandro (BGCSL) is more than just a job—it's a chance to make a real impact on the lives of young people. Great futures start with YOU, and here, you'll find that we are as committed to our staff as we are to the youth we serve. By working with us, you'll gain valuable experience that will enhance your skills and open doors to future possibilities, all while enjoying a supportive and dynamic environment that promotes collaboration and innovation.

Join BGCSL to unlock your potential and enjoy a range of benefits that make your work experience rewarding, fulfilling, and fun.


Position Overview:

The Site Safety & Operations Coordinator (SSOC) is pivotal in ensuring smooth day-to-day operations of the after-school site, prioritizing the safety of staff and students. Responsibilities include managing opening and closing procedures, adhering to BGCSL, School Site, and District policies, and ensuring quality process safety performance. The coordinator will oversee Youth Development Professional onboarding training and collaborate with the Operations Team to enhance safety protocols.


Key Responsibilities & Essential Functions:

Daily Operations Management:

  • Supervise daily operations, ensuring compliance with BGCSL, School Site, and District policies.
  • Implement comprehensive safety plans and emergency procedures.
  • Conduct regular safety drills (fire, earthquake, lockdowns) and update emergency preparedness plans.
  • Liaise with the Director of Club Safety and Operations to align on day-to-day site safety and operations.
  • Attend safety-related meetings to ensure continuity.

Safety and Compliance:

  • Maintain records of safety inspections, incident reports, and other relevant documentation.
  • Collaborate with host school administration to facilitate facility usage and resource availability.
  • Monitor communication channels for updates and urgent issues, maintaining connectivity with relevant staff and management.
  • Ensure all site staff are trained in first aid and CPR in collaboration with Operations / Human Resources.

Incident Management:

  • Lead incident investigations at the site level and support the execution of corrective/preventative actions to ensure safety compliance.
  • Perform and record monthly safety inspections, documenting all findings and required actions to ensure compliance.

Training and Development:

  • Conduct on-site staff onboarding sessions, in collaboration with Learning & Development and Human Resources.
  • Coordinate staff training on relevant safety procedures, protocols, and topics.
  • Maintain and update trainer certifications as needed or required by BGCSL or other agency regulations.

Student and Facility Management:

  • Ensure accurate enrollment via MyClubHub and assign students to appropriate classes.
  • Maintain site cleanliness and functionality daily.
  • Monitor classroom activities and snack/supper room operations during mealtimes.
  • Oversee school sites opening/closing procedures and facilitate pick-up windows and student sign-in/out processes.
  • Monitor entry and exit of all persons on campus via a log or tracking database.

Collaboration and Communication:

  • Communicate regularly with the Program Director and other stakeholders to provide updates on safety performance and identify areas for improvement.
  • Collaborate with district safety partners to align initiatives, protocols, and best practices.
Requirements:

Qualifications & Experience:

  • Two years of relevant experience working with school-aged youth outside of a daycare environment.
  • Prior experience with site safety & operations is a plus.
  • BA or some college experience preferred.
  • Valid California driver's license with a clean driving record preferred.
  • First aid and CPR certified.

Knowledge, Skills, & Abilities:

  • Commitment to the entire academic school year, including training dates and availability for after-school closeout operations.
  • Excellent communication and interpersonal skills, fostering strong working relationships at all staff levels and effectively engaging with students, parents, staff, and external agencies.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
  • Preferred experience includes incident investigation and root cause analysis, with the ability to report accurately on safety and operational issues to program teams, school administrators, and other stakeholders.
  • Ability to work independently with minimal supervision.
  • Familiarity with technology tools for facility management, safety monitoring, and communication.
  • Ability to manage budgets, prioritize daily tasks, and maintain focus on long-term goals.

Competencies:

Change Management: Identifies and leads change; models adaptability; helps to implement new behaviors; sustains change within the culture, processes, and structures.

Communication: Articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, and listening skills to gain understanding.

Emotional Intelligence: Demonstrates self-awareness and empathy in interpersonal relationships.

Adaptability: Ability to adapt to changing situations and needs within the after-school environment.

Creative Problem Solving: Finds creative solutions to safety and operational challenges.

Goal Setting and Achievement: Exhibits proficiency in setting high expectations, monitoring progress, problem-solving effectively, holding others accountable, and adjusting plans based on data. Additionally, adept at identifying root causes for challenges and implementing effective solutions.


Physical Demands & Work Environment:

Frequently required to stand.

Frequently required to walk.

Frequently required to sit.

Continually required to utilize hand and finger dexterity.

Occasionally required to climb, balance, bend, stoop, kneel or crawl.

Continually required to talk or hear.

Occasionally exposure to outside weather conditions.

Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).

While performing the duties of this job, the noise level in the work environment may vary from location; light to moderate.

The employee must occasionally lift and/or move more than 50 pounds.


The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.