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Administrative assistant in Collections

4 months ago

Fort Worth, United States SureStaff LLC Full time
Job DescriptionJob DescriptionSURESTAFF is immediately hiring an Administrative Assistant in Collections for a Manufacturer company in Fort Worth. The Administrative Assistant in Collections will be responsible for managing and reducing the company’s outstanding accounts receivables. This role requires a detail-oriented individual with excellent organizational and communication skills, who can effectively coordinate collection efforts, maintain accurate records, and perform administrative duties.
SURESTAFF is invested in their team members All temp-to-hire employees are offered competitive compensation ($23/HR), as well as a benefits package including health insurance (medical, dental, and vision). Available shifts 1 shift Monday to Friday8:00am to 2:00pmAccountant Duties and Responsibilities:
  • Assist in the management of the collections process, ensuring timely follow-up on overdue accounts.
  • Coordinate communication with clients regarding past due invoices and payment plans.
  • Maintain accurate records of all collection activities and correspondence in the company database.
  • Prepare and distribute weekly AR reports and reports reflecting the status of collections to the Collections Manager and Finance team.
  • Support and develop strategies to reduce the days sales outstanding (DSO).
  • Handle administrative tasks such as filing, data entry, and answering phone calls related to collections and office needs.
  • Collaborate with the sales and customer service departments to resolve disputes and discrepancies that may affect collections.
  • Ensure compliance with company policies and procedures, as well as state and federal regulations regarding debt collection.
Clerical Requirements and Qualifications
  • High school diploma or equivalent; associate’s or bachelor’s degree in finance, accounting, or related field preferred.
  • Minimum of 1-2 years of experience in an administrative role, preferably in a collections or finance environment.
  • Proficiency in Microsoft Office Suite, particularly Excel, and experience with ERP Systems.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Knowledge of collections regulations and fair credit practices.
About SURESTAFF:Founded in 1998, Surestaff operates 39 branch offices and 24 workforce onsite solutions in Illinois, Texas, Wisconsin, Indiana, Tennessee, Mississippi, Michigan, Florida, Ohio, and Georgia; with an estimated 2023 revenue of $295 million, it was recently named one of the largest staffing firms in the U.S. by Staffing Industry Analysts (SIA).Surestaff specializes in light industrial staffing serving logistics, manufacturing, distribution, and production clients. It offers temp, temp-perm, direct hire, and onsite workforce solutions. The company has been named five times to Crain’s Business as one of the largest and fastest growing privately-held companies in Chicago. Surestaff is a portfolio partner company of Austin, TX-based private-equity group Owner Resource Group (ORG).