SUMMARY: We are looking for an engaging trade show coordinator to set up and manage trade shows in the Commercial and Defense market segment. In this role, you will help conceptualize ideas for trade show events, liaise with vendors and guests, and oversee the trade show operations. You will also be required to manage the marketing material and strategies for tradeshows, new product releases, company website and social media outlets.

To ensure success as a trade show coordinator, you should possess excellent organization and project management skills and have good marketing and communications experience. A top-notch trade show coordinator has the versatility to plan and organize the logistical details for multiple shows spanning the year, manage related marketing efforts, and the ability to problem-solve under pressure.

Duties/Responsibilities:

• Collaborating with the marketing and sales teams to define the strategy and event requirements.
• Preparing, presenting, and managing budgets and negotiating contracts.
• Securing the venue, planning the layout, and liaising with vendors to determine the booth requirements.
• Managing the booking and registration of exhibitors, and guests.
• Arranging travel and accommodation logistics, administration, and bookings.
• Promoting the show through marketing channels such as social media, emailers, and advertising campaigns.
• Coordinating the logistical requirements such as security, equipment rentals, and catering services.
• Travel approx. once a month (3-7 days) for setup/tear-down and attendance at US and International tradeshows.
• Running the floor to ensure the event operates smoothly.

Requirements:

• Background in trade shows, project management, marketing, communications, or similar.
• A minimum of 3 years experience as a trade show coordinator or similar.
• Good computer skills with programs such as MS Powerpoint, Excel, and Social Media.
• Excellent financial management abilities.
• Highly charismatic and engaging.
• Excellent interpersonal and negotiation skills.
• Strong organizational and time management abilities.
• Exceptional written and verbal communication skills.
• The ability to perform under pressure.

COMPETENCIES:

• High level of accuracy, attention to detail and ability to prioritize multiple tasks in a fast-paced environment.
• Assumes responsibility for successfully meeting targets, completing assignments or tasks and alerting management if goals are in jeopardy.
• Continually strives to increase own efficiency and productivity, self-imposing excellence standards rather than waiting for others to impose or enforce them.
• Strives to improve job function at any level with innovation and learning.
• Follows company guidelines, employment laws and stays current with certifications and trainings.
• Strong organizational, delegation and follow-through skills.
• Protects the brand, image and trademarks of the Company while projecting a positive and innovative organizations to customers.
• Owns quality in everything they do.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

• Willingness to travel to Tradeshows one event per month (~7 days) for the year.
• Able to frequently sit, stand, walk, use hands to fingers, handle or feel, reach within hands and arms length, stoop, kneel, and crouch, talk and hear.
• Regularly required to sit for extended periods of time; frequently required to use office equipment such as PC, printer, telephone, etc.
• During Tradeshows, required to stand for long periods of time.
• Able to regularly lift and/or move up to 35 pounds.