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Assistant Property Manager

4 months ago

Saint Paul, United States Bigos Management Full time
Job DescriptionJob DescriptionBIGOS MANAGEMENT IS PROUD TO BE NAMED A STAR TRIBUNE TOP WORKPLACE IN 2023 FOR THE 9th TIME

LOCATION
Mears Park Place, Saint Paul, Minnesota

HOURS

Monday-Friday 8:30am-5:00pm

Occasional Saturdays.

Scheduled dates and hours subject to change at employer discretion

BENEFITS AND PERKS​

  • Competitive benefit package, including HSA employer contribution, starting 1st of the month after hire
  • Eligible for Leasing Commissions and Renewal Bonuses
  • 401(k) Plan with employer match
  • Nine paid holidays, no waiting period to receive holiday pay
  • Generous Paid Time Off (PTO) and rollover options
  • Volunteer Time Off (VTO), along with additional company sponsored volunteer opportunities
  • Company paid benefits including Life Insurance, Short Term and Long Term Disability
  • Employee Assistance Program (EAP)
  • Educational Assistance options
  • Rent discount
  • Life Time Fitness Membership discount

SUMMARY

The Assistant Property Manager II provides support to the Property Manager for all operational and financial aspects of a property in order to meet company goals. The Assistant Property Manager will be involved in areas such as collections, resident relations, maintenance and compliance with company safety program, and all laws and company policies.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and abilities required; duties assigned may differ based on property. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

ESSENTIAL JOB DUTIES

Leasing

  • Handle incoming phone inquiries regarding available apartments. Provide all information requested and encourage the prospect to schedule an appointment to visit the property
  • Demonstrate community and apartment knowledge by communicating the features and benefits of each
  • Follow-up with prospects who have not made a decision and continue to sell the Bigos property

Administrative

  • Qualify all prospective renters by gathering applicant's rental and credit history and obtaining approval according to company guidelines
  • Assist in coordinating the turnover schedule, including scheduling vendors and coordinating identified work
  • Move-in new renters, including discussing their lease and resident handbook and conducting move-in inspections
  • Move-out departing renters including conducting move-out inspections
  • Assist with rent collection, including accepting payments and sending notices on delinquent accounts
  • Administer the completion of all essential office paperwork, including reviewing and coding invoices
  • Comply with all safety program requirements and work to promote safety in the workplace

Marketing

  • In partnership with the Property Manager, perform regular market research activity to understand what the competition is doing
  • Collect rental information data as requested by the Property Manager

Resident Retention

  • Assist in planning resident functions. Attend functions and participate as needed
  • Receive all telephone calls and in-person visits. In absence of the Property Manager, listen to resident requests, concerns, and comments
  • Quickly complete maintenance work orders and inform the maintenance team. Ensure maintenance repairs are handled satisfactorily. Follow up with residents as needed

QUALIFICATIONS

Education and Experience:

  • High school diploma or GED required
  • 1-2 years as a Leasing Consultant or equivalent experience
  • Experience in handling sensitive, confidential information
  • Knowledge of Microsoft Office, including Word, Excel, and Outlook
  • Experience with Yardi preferred

Skills and Abilities:

  • Fluent in English and skilled in oral and written communication
  • Ability to use tact and diplomacy in a clear, courteous manner when dealing with co-workers and the public
  • Strong attention to detail
  • Ability to work collaboratively in a team environment
  • Real Estate Licenses must not be active while working in this role

Physical Demands:

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; stamina to maintain attention to detail despite interruptions; strength to lift and carry items weighing up to 10 pounds; vision to read printed material and a computer screen; and hearing and speech to communicate in-person and over the telephone. Must be able to quickly and easily navigate the property/building as required to meet the job functions, including climbing stairs and walking the hallways and common areas.

Personal Protective Equipment: None

Work Environment: Office working conditions, On property