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Senior Executive Assistant
4 months ago
Desired Industry background: Financial Services, Computer Software
Employment Type: Full Time
Experience Level: Mid to Senior
Location: Piscataway, NJ (onsite)
Core Responsibilities:
- Office management including office space organization & administration, ordering supplies, managing vendor relationships, ensure functioning of office services.
- Provide organizational & administrative support for CEO/Founder of firm such as scheduling, calendar management, client meetings, travel arrangements, etc
- Event planning and coordination with management team for internal company events, client events as well as sales & marketing conferences.
- Global team travel arrangements & coordination as required
- HR Administration, including coordination of recruiting & onboarding processes, management of new employee setup, annual benefits enrolment, etc
- Real Estate & building management, including communication with internal & external stakeholders, creative solutions for office space needs and exploring options
- Identify ways to improve office efficiency, cost management and/or introduce new tools in conjunction to working closely with India to streamline processes.
- Maintain effective communication channels within the organization by drafting and distributing internal memos, newsletters and other communication.
- Effectively manage conflicting priorities. This involves organizing workflow, and teaming up with colleagues to accomplish tasks and balance workloads.
- Handle/protect sensitive and highly confidential information.
Minimum Requirements:
- 5 plus years of experience in a fast-paced environment, ideally a start-up
- Bachelor's degree
- Experience supporting senior executives
- Tech savvy with tools (Microsoft Office Suite outlook, PowerPoint, excel, etc.) A successful candidate will possess:
- Highly organized and very focused on the attention to detail
- A passion for the role, the business and running things efficiently;
- Excellent judgment, emotional intelligence and an ingrained sense of urgency and priority;
- An even-keeled professional, confident personality; stable and consistent in all work but with the ability to ramp up to crisis mode when called for. He or she will not allow stressful, high-pressured environments and tight deadlines to affect his or her work.
- Friendly attitude with the ability to fit into a strong teamwork-oriented organization.
- Strong problem-solving capabilities, the ability to anticipate upcoming challenges and present multiple scenarios and solutions;
- An outstanding work ethic, with exceptional multi-tasking and organizational skills paired with a can-do attitude.
- Strong writing, editing/proofing, research and verbal communications skills;
- An ability to learn quickly; picking up the pace and delivering projects on time with minimal supervision and errors;
- A strong sense of accountability and ownership, with a willingness to learn and lead others; highly resourceful
- Flexibility, motivation and team-orientation;
- The highest levels of integrity, discretion and kindness;
- A pleasant and highly professional interpersonal and phone manner;
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